Assistant/Associate Project Manager; Facilities, Real Estate, and Planning

and any additional materials specified in the job description. Cover Letter and Supporting Documents: Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files. Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission. Current Employees: Apply from your existing Workday account in the Jobs Hub. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Job Description Summary The Assistant / Associate Project Manager supports the planning, design, and construction of capital and renewal projects across the University. This role manages construction projects, typically under $500,000 and assists Project Managers and Assistant Directors in delivering projects on time and within budget while ensuring alignment with institutional standards and operational needs. Job Description This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply. Essential Functions: Assist in managing capital and renewal projects from initiation through closeout. Support the development of project scopes, schedules, and budgets. Develops total project budgets for projects at the earliest stage of conception to include construction and soft costs considerations. Coordinate project documentation, including drawings, specifications, and reports. Maintain organized project records and files. Coordinate meetings with campus stakeholders, consultants, and contractors. Document meeting minutes and track action items. Support the communication of project updates to internal clients. Assist with procurement processes for architects, engineers, and contractors. Support preparation and routing of contracts, purchase orders, and change orders. Track contract status and ensure documentation is complete Assist with project budget tracking and invoice processing. Maintain project financial logs and support reporting. Identify discrepancies and escalate issues as needed. Participate in site visits and construction meetings. Monitor progress and assist in tracking schedule milestones. Support the resolution of field issues in coordination with Project Managers. Assist with project closeout activities, including: Collection of as-built drawings, O&M manuals, warranties and documentation. Coordinate turnover to Facilities Operations Support the development and maintenance of project management tools and templates Assist in standardizing processes and documentation across the department Provide general support to the Capital Projects team. Project support and execution: Assist in overseeing assigned projects, ensuring they are delivered on time, within scope, and on budget. Provides project management duties for assigned capital and non-capital projects to include: procurement of professional design services, overseeing design team during design phases, project scheduling, project budget, pre-qualification of contractors, solicitation of contractor bids, contractor selection, processing and approval of invoices, field inspections, monitoring construction progress, and project close-out. Support Senior Project Managers and Project Managers with project-specific tasks and by attending meetings, project tours, and project walk-throughs as a backup for informational purposes. Liaises with internal and external project customers to determine project needs. Uses management techniques to resolve customer conflicts where necessary. Conducts periodic project meetings with customers to discuss progress and outstanding issues. Evaluates, approves, and documents change orders. Takes a proactive approach to ensure that all customer needs and expectations are met in a timely and quality manner. Manages the design process to ensure that the architectural/engineering design team adheres to university design standards and meets customer expectations. Recommends changes to project designers for improved constructability, budget management, and contract administration. Reads, evaluates, and interprets design documents to minimize delays and ensure effective construction. Manages resources assigned to the project, assuring project work is executed in compliance with design codes, construction codes, regulations, safety standards, contract documents, budgets, and schedules. Prepares and continuously updates comprehensive schedules, including project status and key milestones. Coordinates with appropriate city and state permitting officials. Oversees building commissioning process to ensure that project specifications are adhered to by building contractors and their subcontractors. Serves as a University representative for the outsource or in-house inspection and testing of project components such as mechanical systems, electrical systems, roofs, and materials of assigned projects, as required. Obtains warranty certificates, operating manuals, and affidavits for issuance of Certificates of Occupancy. Manages project closeout process to ensure smooth transition from construction phase to use by occupants and operation by maintenance staff. Required Education, Knowledge, Skills, Abilities: Associates or Bachelor’s Degree in Engineering, Architecture, Construction Management, or a similar field of study. Assistant 0-3 years of internship or full-time experience or construction-related experience. Associate with 3-6 years of relevant experience in project coordination and delivery. Demonstrated knowledge of the design and construction industry with regard to design reviews, cost estimating, project scheduling, contracting, and overall management of capital and non-capital projects. Demonstrated knowledge of local codes and standards of design and light construction. Working knowledge of multiple contract delivery methods for commercial construction. General knowledge of building commissioning and Leadership in Energy and Environmental Design (LEED) certification process. Ability to communicate effectively, both verbally and in writing. Must have strong communication, organization, and leadership skills. Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Applications, PDF editor, and other software packages, such as Kahua Project Management System. Is comfortable in a highly fluid work environment, with the ability to manage multiple tasks simultaneously. Highly organized; ability to plan ahead and prioritize to maximize efficiency based on available resources. Ability to travel to on-campus and off-campus locations for business activities. Ability to meet the University’s automobile insurance requirements. Preferred Education, Knowledge, Skills, Abilities: Previous experience in the commercial construction industry Accountabilities: Oversees the work of architects, engineers, and contractors as engaged by the University during construction. Oversees timeline, scope, and budget of assigned projects. This position may be designated as essential personnel to support business continuity during campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule. Additional details can be found in the Wake Forest University Policy on Weather and Other Unusual Conditions. Physical Requirements: Light work, climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, feeling, talking, repetitive motions, close visual acuity, subject to inside and outside environmental conditions. Other Functions: This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule. Additional details can be found in the Wake Forest University Policy on Weather and Other Unusual Conditions. Disclaimer: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Additional Job Description Time Type Requirement: Full time Note to Applicant: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status. Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700. Organization Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount. Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust. The University is comprised of: the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto " pro humanitate ," which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative. Winston-Salem, NC Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene. Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town ( www.visitwinstonsalem.com ).