"Wellness Office Assistant"

About Cape Cod Community College:

Cape Cod Community College is a place of personal discovery, enrichment, and professional development for those just beginning the quest and for those at many points along the path of higher education throughout life. It is a caring, comprehensive institution that belongs to the people it serves and responds to their individual and community needs. Students attending Cape Cod Community College are striving for personal excellence, and are finding it, day after day. Graduates of the College can be found in all levels of private business, the professions, and public service, and they excel at what they do.

For students seeking to lay a foundation for further study, there is no better place to begin than at Cape Cod Community College. In today's highly competitive market place, the well prepared transfer student is the most aggressively recruited person in higher education. For many Cape Cod Community College graduates, that Associate Degree opens the door to institutions that were just not an option after high school. And, when you consider the savings in the overall cost of a four-year degree at either a public or a private university, starting at Cape Cod Community College becomes an incredible bargain that blends quality with unmatched value.

The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.

Job Description:

GENERAL STATEMENT OF RESPONSIBILITIES:

The Wellness Office Assistant plays a vital role in supporting the Wellness Promotion and Services office with a primary focus on wellness and recreation services. This position combines excellent customer service with a commitment to fostering a welcoming, safe, and healthy environment for students, staff, and visitors. The Wellness Office Assistant supports on-campus recreation, wellness education programs, fitness center operations, and community-building initiatives that promote a healthy lifestyle throughout the college. This is a part-time position (up to 18 hours/week) with hours between 7:45 am - 6:15 pm Monday through Thursday during the Academic Year.

EXAMPLES OF DUTIES:

• Greet and check-in students, faculty, staff, and visitors to all Wellness spaces, ensuring a professional and welcoming environment.
• Monitor wellness areas continuously, ensuring patron safety and proper equipment usage.
• Enforce wellness and recreation policies and rules consistently and respectfully.
• Conduct tours of the Wellness facilities and educate new prospects about available programs and services.
• Prepare facilities for daily opening and closing, maintaining overall cleanliness and proper setup of equipment.
• Report maintenance issues promptly and complete equipment repair reports as needed.
• Respond to emergencies by following established protocols and complete injury or incident reports thoroughly.
• Process intake forms, program paperwork, and participant registrations with attention to confidentiality and accuracy.
• Assist with Wellness activities, programs, and special events, including set-up, site support, and tabling/outreach.
• Perform clerical duties such as check-ins, answering phones, data entry, responding to departmental emails, and track inventory as needed.
• Communicate schedule changes, urgent issues, or important updates with patrons and team members.
• Ensure compliance with FERPA, privacy laws, department, and College protocols.
• Provide basic troubleshooting for digital scheduling and check-in systems.
• Collect and enter data for assessment and reporting (e.g., attendance, equipment usage, satisfaction surveys).
• Attend all scheduled staff meetings, department trainings, and compliance briefings.
• Participate in department projects and other related duties as assigned in support of Wellness Promotion and Services.

Requirements:

MINIMUM QUALIFICATIONS:

• High School Diploma or GED.
• One year of experience in a wellness promotion or fitness field, or similar setting preferred.
• Effective communication and organizational skills, and attentiveness to detail.
• Ability to work amicably and tactfully with students, staff, and the public.
• Excellent time management skills and aptitude for proper task prioritization and a results-oriented work process.
• Demonstrated clerical experience with good typing skills, and experience and familiarity with MS Office.
• Strong document management skills, including ability to assemble items of information, work accurately with names, numbers, codes and symbols, and maintain accurate records/files in accordance with established procedures.
• CPR/AED certification (may be offered through the department).
• Unrestricted authorization to work in the United States.
• Ability to work flexible hours, including evenings.

ADDITIONAL PREFERRED QUALIFICATIONS:

• Strong interpersonal and customer service skills with a friendly, approachable demeanor.
• Commitment to promoting wellness, recreation, and a healthy lifestyle.
• Good organizational, multitasking, and time management abilities.
• Willingness to learn and adapt to a dynamic work environment.
• Ability to work cooperatively in a team-oriented setting.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

Additional Information:

COMPENSATION: $20.00/hour for up to 18 hours/week during the Academic Year. Part-time, non-benefited, non-unit position.

APPLICATION DEADLINE: September 22, 2025

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

This appointment is subject to the FY2026 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Application Instructions:

**ALL APPLICATION MATERIALS MUST BE SUBMITTED ELECTRONICALLY IN ORDER TO BE CONSIDERED.**

Begin the online application process by going to the **APPLY NOW** link. During the process you will be given an opportunity to upload required documents: a cover letter addressing how you meet the minimum requirements of the position and resume (failure to submit requested documents may result in disqualification). Please note that finalist candidates will be asked to provide three current professional letters of reference and transcripts.