WiW Program Manager

UW-Madison seeks to hire a Program Manager to live in the Washington D.C. metro area to assist with administering the Wisconsin in Washington D.C. (WIW) program on behalf of International Academic Programs, a unit of the International Division. The Program Manager leads the D.C.-based Program staff with strategic planning support and on-site program management and facilitation of an academic program in the fall, spring, and summer terms. This position attends to the personal and professional development of students participating in the WIW Program as well as manages key aspects of day-to-day program administration. In addition to providing administrative support, the Program Manager facilitates internship placements in Washington D.C. for UW-Madison undergraduate students from a wide array of academic disciplines/interest with various hosts including U.S. Congress, the White House, executive departments and agencies, public policy advocacy and lobbying firms, think tanks, non-profits, law firms and legal institutions, print and broadcast media outlets, marketing and public relations firms, historical sites, and political organizations, among many other possibilities. The Program Manager will be involved in growing and maintaining relationships with UW-Madison, intern host organizations, Washington D.C. alumni, guest speakers and mentors. The Program Manager will promote alumni and stakeholder engagement in program planning, professional development activities and program growth.

Oversees the daily management of programs, services, activities, facilities, policies and/or processes in order to support student success in various areas of student affairs. Works under broad, administrative direction with significant responsibility for assigned area(s) of responsibility. Responds to inquiries from University departments, educational institutions, the community, and/or external agencies. Strives to create a welcoming, equitable, and inclusive work environment.

• 20% Plans, organizes, administers, and manages processes and operations related to assigned area(s) of responsibility
• 5% Monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the Institution's mission, values, goals, and objectives, as well as all local, state, and federal laws and regulations.
• 5% Advises and enforces Institution policies related to services in Student Affairs
• 15% Serves as the program or unit liaison to internal and external stakeholder groups
• 20% Schedules logistics and secures resources to support the operational plans of the program or unit
• 10% May monitor the program budget and approve expenditures
• 5% Maintain an active presence on social media, and help support the student application and acceptance processes and pre-departure preparation as needed.
• 5% Manage matters relating to student health and safety and group and interpersonal dynamics.
• 15% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• 15% Serves as the program or unit liaison to internal and external stakeholder groups.
• 5% Maintain an active presence on social media, and help support the student application and acceptance processes and pre-departure preparation as needed.

Tasks:

• Working with IAP to ensure that WiW practices are in accordance with all related best practices, laws, and regulations
• Supervise the Wisconsin in Washington Program Coordinator to ensure the execution of all expected duties and overall on-site oversight to ensure the smooth running of WiW programs in Washington, DC.
• Assisting in identifying internship placements, professional development activities, outreach, and supporting alumni engagement and fundraising by serving as a liaison to internship employers, alumni, and vendors.
• Advising/assisting students on program matters on-site and communicating back to IAP and relevant units at UW as needed towards managing student affairs and serving as a contact for students and respond to health and safety issues and emergencies
• Working with the on-campus WIW working group and other campus colleagues to provide information and support in order to increase student engagement across disciplines
• Overseeing ongoing alumni/student mentor relationships, acting as a liaison between students and their mentors, Developing, managing, and maintaining databases for internships, program alumni, mentors
• Collaborating and communicating with IAP as needed on managing logistical aspects of the program
• Providing support as needed to additional IAP short-term student programs located in Washington D.C.
• Managing and updating program guides and handbooks such as the orientation handbook for students and the internship mentor guide
• Organizing the on-site program orientations as well as developing and maintaining a pre-program online orientation
• Utilizing institutional policies and guidelines as they pertain to the WIW program budget to develop vendor contracts as needed for program events, and assist in the efficient and prompt payment of budget items approved by campus for the program.
• Assisting IAP with strategic planning and identifying areas of new academic growth for the program.
• Being instrumental in working with DC-based staff, alumni, and other stakeholders in assisting students in identifying appropriate internships in their specific interest areas and facilitating students' internship applications

Key Job Responsibilities:

• May monitor the program budget and approve expenditures
• Schedules logistics and secures resources to support the operational plans of the program or unit
• Serves as the program or unit liaison to internal and external stakeholder groups
• Advises and enforces Institution policies related to services in Student Affairs
• Monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the Institution's mission, values, goals, and objectives, as well as all local, state, and federal laws and regulations.
• Plans, organizes, administers, and manages processes and operations related to assigned area(s) of responsibility
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Department: International Division, International Academic Programs

Compensation: The expected salary range for this position is $78,000-$90,000 and actual pay will depend on skills and qualifications.

Required Qualifications: Bachelor's degree in any field.

Preferred Qualifications: 1-3 years of experience working in a related field, such as higher education administrative or program coordination experience, strongly preferred. Background in student services, internship outreach and coordination, career readiness/workforce development, event planning and familiarity with Washington D.C. is desirable

Education: Required: Bachelor's Degree in any field

How to Apply: Please submit a cover letter, CV/resume, and a list of three professional references through the online jobs portal by the assured consideration date.

Contact Information: Kristine Schutte: kristine.schutte@wisc.edu Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here. To request a disability or pregnancy-related accommodation for any step in the hiring process, please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.