"Workforce Preparation Assistant (COF)"

Workforce Preparation Assistant (COF)

Kern Community College District

Salary: $4,683.22 - $6,617.27 Monthly

Job Type:

Job Number: FY24-2501295

Location: District Office, CA

Department: Clean Energy

Basic Function

Under the direction of an assigned supervisor, coordinate activities involved with workforce preparation and job skills training programs; provide staff assistance to The Economic and Workforce Development Department; perform a variety of technical tasks relative to assigned area of responsibility.

Representative Duties

• Coordinate workforce preparation programs, including schedules, equipment needs, and instructional support staff needs with internal support staff, college administrators, student services, instructional support services and facilities management.
• Research, compile, analyze and summarize data for individual Workforce Preparation Programs with regards to student follow up. Coordinate information from a variety of internal and external sources regarding workforce preparation and job skills training programs at the District and the three colleges.
• Maintain internal records of participants in workforce preparation including mandated record keeping of participant participation.
• Compile, monitor, analyze and summarize budget data for workforce preparation and job skills training programs, approve and submit reimbursement and revenue requests to Business Services and track revenue through tracking software; compile, monitor, analyze and reconcile actuals expenditures to revenue for workforce preparation programs.
• Prepare a variety of comprehensive budget and revenue reports related to assignment.
• Coordinate activities with other departments, offices, students, the public and outside agencies.
• Provide or coordinate staff training; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures related to student worker assignments. Maintain calendars of program offerings, department or office activities, meetings and events; coordinate activities with other departments, offices, students, public and outside agencies.
• Compose and type a variety of letters, memoranda and related correspondence.
• Maintain class information on project websites, record registration and payment information.
• Exercise functional and technical supervision over clerical staff and student assistants.
• Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: Associate degree and three years of increasingly responsible experience in providing support for and implementation of a project or program including coordination of activities and/or staff, preparation of reports, budget monitoring and group presentations of information, preferably in a community college setting.

Knowledge & Abilities

KNOWLEDGE OF: Modern office procedures, methods and computer equipment. Basic graphic design and website update software. Business letter writing, word processing, spreadsheets, and report preparation. Principles and procedures of record keeping. Elementary research and statistics. Basic budgeting procedures and techniques. English usage, spelling, grammar and punctuation.

ABILITY TO: Learn the regulations and requirements related to the area of responsibility, and program requirements; requirements for attendance counting procedures for short-term training programs. Maintain software appropriate to an assigned program. Interpret and apply administrative and departmental policies and procedures. Facilitate assignments and responsibilities with good judgment and flexibility following minimal preliminary direction. Demonstrate independent decision making based on established criteria and under established supervision. Maintain records and prepare reports. Assist in the preparation and administration of a budget. Operate a computer and related peripheral equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work.

SALARY RANGE $4,683.22 - $6,617.27 monthly Maximum Entry Level Salary: $4,920.31 monthly SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by June 23, 2025, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include: Completed Online Application for Employment form, Current resume, Letter of interest (Cover Letter), Copy of legible transcripts, List of five (5) professional references - Listed on application form. It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/4956148/workforce-preparation-assistant-cof. Emails will not be accepted.