"Youth Programs Coordinator"

POSITION SUMMARY

Date application must be received for priority consideration by: November 21, 2025
Anticipated Appointment Begin Date: January 5, 2026
Closing Date or if blank, Open Until Filled:
Job Family Group: Administrative and Professional
Division/Department: Academic and Student Affairs/Outreach and Engagement
Compensation Range (commensurate with experience): $4,028.10 - $4,505.45 monthly or $48,337.20 - $54,065.40 annually 1.0 FTE
FLSA Status: Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration/Temporary: Non-renewable
This position is supported by non-recurring funds designated for specific studies, projects, or programmatic initiatives. Such funding sources may include, but are not limited to, grants, gifts, contracts, awards, incidental student fees, targeted federal or state appropriations, or self-supporting program revenues. Positions supported by these sources are categorized as non-renewable, and annual reappointment is contingent upon the continuation of funding. In the event of a loss or reduction of funding, appointments supported by these sources may be terminated without advance notice.
This position must possess and maintain a current, valid Driver License: Yes
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: Yes
Work Location Type: On-campus
Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

POSITION DESCRIPTION

The Youth Programs Coordinator focuses their time on providing inclusive and engaging learning environments in support of students and instructors across the spectrum of race, ethnicity, ability, and other identity factors. Through this lens, this staff member implements, coordinates, develops and supervises innovative existing pre-college youth programs including academic camps, academic competitions, and enrichment classes for ages 6-18. This position initiates and nurtures collaborative efforts among SOU departments, regional schools and educational entities, building long-term critical contacts to grow and nurture enrollment.

Minimum Requirements

• Bachelor's degree.
• Experience supporting equity, diversity, and inclusion in their work place.
• Experience with curriculum development and working collaboratively with instructors.
• Experience successfully coordinating classes, workshops and special events.
• Self-directed, with ability to work independently in managing projects and programs.
• Experience effectively using word processing, spreadsheet, and database software.

Preferred Requirements

• Secondary or post-secondary teaching experience.
• Experience planning, hiring instructors for, and overseeing complex multi-site programs.
• Marketing and promotional skills in writing for brochures and class listings.
• Cost analysis and experience in developing budgets.

Essential Functions

Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:

(40%) Administer and Supervise Academic Competitions:

• Work with schools to solicit competing teams.
• Establish rules and select judges.
• Identify and assist individual event coordinators, solicit and coordinate additional volunteers.
• Schedule dates and timelines with coordinators, schools and coaches, secure rooms, order catering, arrange parking codes, organize supplies, create brochures and notifications to coaches, oversee competitions, procure and create award certificates, plaques, and trophies for finalists.
• Connect the event to SOU academic departments and Admissions.
• Assure enrollment, evaluation and success of programs.
• Work with Youth Programs Associate Director to identify a competitions cohort, and matriculation rate into additional Youth Programs.

(30%) Coordinate and Implement SOU Academic Department Partnership Programming:

• Coordinate between SOU campus partners and Youth Program staff to provide support for program needs.
• Coordinate with outside data vendor (Ideal Logic) for creation of student application and registration content. Submit and track wage agreement requests and professional services contracts, making adjustments to account for changes in the agreement (such as cancelled classes). Coordinate with Service Center to ensure receipt of payroll paperwork.
• Identify necessary on and off campus class spaces. Coordinate access with building managers, SOU facilities management, and EMS scheduler, and academic departments. Negotiate and file rental agreements and coordinate access for off-campus class locations.
• Procure course supplies.
• Administer course evaluations including: student evaluations, instructor evaluations, family and community surveys. Report and use data collected to identify needs and shape future offerings.
• Act as primary site supervisor for instructors while classes are in session.

(20%) Provide Instructional Coordination for Residential Camps:

• Develop and implement academic enrichment offerings for all residential programs.
• Coordinate with camp director/partner organizations to develop course offerings.
• Recruit instructors who support camp instructional goals; Process submitted course proposals. Develop and administer training to ensure instructors are familiar with SOU Youth Programs procedures.
• Submit and track wage agreement requests and professional services contracts, making adjustments to account for changes in the agreement (such as cancelled classes). Coordinate with Service Center to ensure receipt of payroll paperwork.
• Develop course descriptions; generate classroom and computer lab requests, coordinate necessary: software and login requests, parking codes, HVAC requests, and key/fob access.
• Procure course supplies.
• Communicate with residential camp staff and directors, SOU academic departments, building managers. Help troubleshoot during camp programs.
• Identify and supervise volunteers and staff for various residential programs as needed.

(10%) Program Recruitment and Marketing:

• Using knowledge and prior experience with secondary education, collaborate with audience development team to create marketing materials for all of the above programs including pamphlets, posters, newsletters, brochures, flyers, web pages, social media posts, newspaper articles, email ads, and give-away items with SOU logo.
• Together with the Associate Director of Outreach and Engagement, promote a pathway from non-credit programs for younger students to pre-college credit programs.

Skills, Knowledge, and Abilities

• Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
• Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
• Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.
• Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
• Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion, tact, and diplomacy.
• Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters
• Demonstrated ability to work with a high level of productivity and accuracy/attention to detail.
• Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email.
• Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies.
• Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures.
• Demonstrated ability to provide training and direction to student assistants.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

Physical Demand

• Normal office activities such as sitting/standing at a desk, using a computer, answering phones, and communicating in person both in writing and via phone with others.
• Must be able to perform driving-related duties, which are essential to the position, with or without reasonable accommodation.
• Requires visits to local schools and teaching sites.
• Ability to transport up to 25 lbs.

Special Conditions

• This position is supported by non-recurring funds designated for specific studies, projects, or programmatic initiatives. Such funding sources may include, but are not limited to, grants, gifts, contracts, awards, incidental student fees, targeted federal or state appropriations, or self-supporting program revenues. Positions supported by these sources are categorized as non-renewable, and annual reappointment is contingent upon the continuation of funding. In the event of a loss or reduction of funding, appointments supported by these sources may be terminated without advance notice.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
• Must be able to successfully pass a pre-employment background check.
• This position classification has been defined as exempt and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
• The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.

SPECIAL INSTRUCTIONS TO APPLICANT

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled 'Resume.' Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
• To view SOU's very generous benefits and pension programs available to eligible positions, please visit benefits overview.
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, demonstrates our value and commitment to our employees.