Academic Admin Coordinator

Position Description

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area. This is a part-time 100% in-person role, requiring daily attendance at our TTU Online Waco office.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Major/Essential Functions

• Assist students with appointment scheduling, general inquiries, and connections with advisors and career services.
• Provide basic guidance on admissions, scholarships, and financial aid.
• Coordinate with TTU, TTU Online, and MCC to support student success.
• Oversee phone coverage, office email, and appointment and event scheduling, and supervise student worker hiring, schedules, and responsibilities.
• Provide administrative support to the Director, staff, and faculty, including maintaining the Waco staff and faculty directory. Assist with ad hoc projects and special assignments as needed.
• Manage procurement activities, including submitting purchase requests, maintaining receipts, and assisting with reimbursement and reconciliation.
• Maintain an organized and welcoming office environment.
• Support and participate in student recruitment and special events by preparing displays, attending community events, and assisting with graduation and scholarship receptions.
• Maintain and update databases for prospective, current, and alumni students, ensuring accurate records and historical data.

Required Qualifications

Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

Completion of Masters degree or higher education training and three years experience in a professional work space. Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Teams). Strong written and verbal communication skills, with the ability to convey ideas clearly and effectively.