"Academic Affairs Coordinator"

The NYUAD Community Programs invites applications for an academic support role: Academic Affairs Coordinator. The appointment will be for two years starting as soon as possible.

The Academic Affairs Coordinator will be responsible for coordination across these two high-level community outreach programs. This individual will have the unique opportunity to work with a dynamic team to identify and execute areas for improved academic and organizational effectiveness across both programs.

Responsibilities include:

Academic Operations

• Lead registration and enrollment of all SMSP, SA, PhD Pathways Program and YFMW students
• Update SMSP, SA and PhD Pathways Program high level class schedules
• Create Brightspace course sites for all SMSP and SA courses
• Coordinate and collect midterm and final grades for all SMSP and SA courses; submit final grades to Registrar and finalize transcripts
• Coordinate and collect midterm and final feedback for all SMSP and SA courses
• Design and deliver course evaluations for all programs courses

Administrative Operations

• Coordinate classroom bookings and Zoom links (as appropriate) for all programs courses
• Facilitate any classroom set-up requests (such as seating arrangements or videography) for all programs courses
• Manage all A/V and IT requests or issues for all SMSP, SA, and PhD Pathways Program faculty and students
• Support the SMSP, SA, PhD Pathways Program, and YFMW Recruitment, Nominations, and Selections Process as needed
• Support other program events as needed
• For the SMSP, support with and actively participate in programming for the international trip, including but not limited to supervising students during travel
• Support with and participate in programming for extra and co-curricular activities for all programs

Faculty Communication

• Create and coordinate the faculty directory for SMSP, SA, PhD Pathways Program, and YFMW
• Organize and support all SMSP, SA, PhD Pathways Program, and YFMW faculty meetings, including setting up the agenda, sending reminders, and following up on action steps
• Organize and update all Google Calendar events that involve faculty (such as faculty meetings, classes, events, etc.)

Student Communication

• Send out class and other reminders to SMSP, SA, PhD Pathways Program, and YFMW students
• Track attendance and submissions for all SMSP, SA, PhD Pathways Program, and YFMW classes
• Coordinate the SMSP, SA, PhD Pathways Program, and YFMW academic probation process

Assistant Instructor

The Academic Affairs Coordinator may be assigned to serve as the Assistant Instructor for SMSP or SA classes. In this role:

• Provide classroom support such as (1) preparing lesson plans and materials prior to class, (2) note taking and assisting during class, (3) updating the Brightspace course site and tracking discussions/assignments
• Coordinate class projects or assignments as required by the Instructor
• Meet 1-1 with students as required by the Instructor, perhaps once or twice throughout the program
• Support the grades and feedback process as required by the Instructor
• Facilitate sessions or workshops as required by the Instructor

Other duties as requested by the Senior Director

Qualifications

Required Education, Certifications, Licensing or Training:

• Bachelor’s Degree in Education, Student Affairs, or a related discipline

Preferred Education, Certifications, Licensing or Training:

• Master’s Degree in Education, Student Affairs, or related discipline

Required Work and Related Experience

• Two or more years prior higher education student affairs experience
• The ability to work with students from local high schools and the three federal universities in the UAE
• High level of organizational/time management skills
• Exceptional verbal and written communication skills in English as well as outstanding interpersonal skills with diverse cultures and populations
• A high level of professionalism and attention to detail
• Enthusiasm and an energetic desire to carry out the mission the Sheikh Mohamed bin Zayed Community Programs
• Excellent analytical, problem-solving and organizational skills
• Excellent judgment, tact, diplomacy, discretion and the ability to maintain confidences
• The ability to be creative and flexible in response to fast-changing and complex work situations
• Excellent proficiency with MS Office and Google Suite of Tools
• Flexibility with scheduling to allow for work on weekends and evenings, as necessary

Preferred Work and Related Experience

• Familiarity with in person and online modes of instruction
• Familiarity with Emirati education and culture
• Experience teaching and supporting ESL learners, particularly teaching writing skills
• Exceedingly well developed cultural sensitivity

Application Instructions

Candidates must hold a Bachelor’s degree preferably in Education, Student Affairs, or a related discipline. Candidates must submit a cover letter, and curriculum vitae outlining specifically how their experience and qualifications align with the role responsibilities and requirements (in pdf form), as well as the contact information of three referees.

NYUAD is an equal-opportunity employer. We welcome applications from all qualified candidates and seek individuals who will contribute to the excellence and vibrancy of our academic community.

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply. For questions about this position, please email nyuad.academicrecruitment@nyu.edu.