Position Title:
Academic Coordinator
Position Type:
Regular
About the Role:
This position provides comprehensive administrative support to the
College of Health & Human Services (CHHS) and its academic
programs. Responsibilities include supporting the college’s
financial management, accounts payable, billing, and reporting
functions, as well as providing dedicated administrative and
academic support to select programs and centers.
Administrative Support of New Hire Process, Faculty
Credentialing, and Personnel Documentation/Processes
- Responsible for processing confidential pay & personnel
(PAPS, etc.)
- Responsible for setting up faculty/instructor data &
credentialing materials in Faculty Success.
Support GA hiring support for the college.
Oversight for confidential departmental, student, and faculty
files.
Responsible for processing Separation PAPs and related
paperwork/ electronic inputs for Faculty & Staff
positions.
College recruit and events support.
External partners support.
Administrative support of Financial Management, Bill Pay, and
Reporting Functions
- Responsible for general financial management functions,
including grants and foundation accounts.
- Responsible for processing Travel Requests and Expense Reports,
Purchasing Supplies and reconciling ProCards, and Time
Administration. Ensures compliance with all NKU guidelines. Key
Designee for CHHS (Key requests, returns, audits, etc.)
- Responsible for directly or as the backup resource for bill
payment, purchase requisitions, budget transfers, revenue
transfers, vendor setup, revenue collection & bursar deposits,
reconciliation of accounts, and other financial administration
related duties.
- Responsible for and assist the Business Officer with CHHS
Reporting.
- Responsible for directly or as the backup resource for the
coordination of grant accounts and associated paperwork with
faculty and other CHHS Staff.
- Oversight of departmental equipment/ furniture/ computer
inventory (including annual reconciliations, tagging, and
upgrade/replacement processes)
- Support other responsibilities as needed.
Education and Experience
- Bachelor’s Degree and 2 years of work experience required
- General business and computer skills, with proficiency in MS
Office Suite (especially Excel), Adobe, and Canva.
- SAP and Workday experience is helpful, yet not mandatory.
- Require good time management, basic math skills, interpersonal
and communication skills, as well as the ability to adapt to change
quickly.
- Good data skills, keen attention to detail, and a very high
accuracy rate.
Posted Salary:
Work Environment & Physical Demands:
Indoor desk work
