Employer: Stanford University
Location: Stanford, CA, United States
Category: Administration
Job function: Administrative Associate
Workplace type: On-site
Contract type: Regular
Grade: F
Posted: 2026-09-14
The following position is fully onsite.
The Division of Clinical Anatomy is responsible for anatomy education programs for Stanford’s undergraduate, graduate, and medical school students. It also offers programs and resources for the teaching of surgical techniques to residents and for ongoing development of surgeons throughout their careers.
We are seeking an experienced Administrative Associate 3 to provide high-level operational support in a complex academic environment in the School of Medicine. The Administrator will take the lead for all administrative needs for the Anatomical Gift Program., including regular policy review and process improvements. This includes the following:
- Often the first point of contact for any donations received and in process.
- Answers body donor questions as needed via phone and email.
- Makes independent and informed decisions for body acceptance/denial based on pre-established criteria.
- Communicate with families, healthcare, professionals, hospices, others during process of registration and intake.
This position requires an individual who can work independently and with minimal direction in performance of their duties. This is a busy position requiring accuracy, organization, initiative, and flexibility. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people.
Core Duties:
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
- May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Minimum Education and Experience
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.