Academic Department Coordinator
Job Summary
The Academic Department Coordinator supports unit heads and faculty in coordination with the Dean's Office to ensure the effective and efficient operations within the College of Business.
Essential Functions
- Provide support for unit head(s) (e.g., calendar support, meeting scheduling, academic scheduling support, personnel action items, and monitoring department budget)
- Provide support for department/college processes (e.g., new hire, grade change and course change paperwork, book orders, office assignments and faculty teaching schedules, unit scholarships and student awards, course evaluations)
- Provide quality clerical work for department and faculty (e.g., greet and assist visitors, answer telephones, order keys, manage office moves, open and route incoming mail and prepare outgoing mail, schedule and keep department/advisory board meeting minutes, type memos and other correspondence, order supplies)
- Act as liaison between department chair, faculty, staff, students and outside agencies and organizations.
- Monitor support needs in Seidman's Allendale offices.
- Maintain departmental websites - directory information and events - in the CMS.
- Collaborate with other Academic Department Coordinators and the Dean's Office in support of the effective operations of the College and in operationalizing shared services.
- Receive information in various forms and determine the appropriate method of processing.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Generate reports, presentation materials, spreadsheets and graphics, and other similar materials using computer systems.
- Responsible for creating, maintaining, updating files, and record-keeping systems in paper and/or computerized formats.
- Coordinate department events and functions.
- Hire, train and supervise student employees.
- Complete special projects and assignments as directed.
- Other related duties as assigned.
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