Academic Events Coordinator

University of Oxford - Said Business School

Location: Oxford

Salary: £31,459 to £36,616 per annum including the Oxford University Weighting of £1,500 per annum. Grade 5

Hours: Full Time

Contract Type: Permanent

Placed On: 3rd September 2025

Closes: 22nd September 2025

Job Ref: 181707

36.5 hours per week, Park End Street, Oxford

Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events.

In this role, you will play a key part in coordinating seminars and research camps, while also supporting broader event delivery across the School. Responsibilities will include liaising with keynote speakers and staff, producing promotional and conference materials, managing logistics such as travel and catering, and ensuring events are delivered to the highest professional standards. You will also contribute to post-event evaluation and continuous improvement, working closely with colleagues across the School to ensure smooth, impactful events that reflect Oxford Saïd’s values of academic excellence and collaboration.

Key responsibilities:

• Coordinate and deliver seminars, research camps and other faculty-led events.
• Manage logistics including registrations, travel, catering and event materials.
• Maintain accurate databases of speakers and participants, and produce reports and evaluations.
• Support marketing and promotion of events in collaboration with internal teams.
• Monitor event budgets, process financial administration and maintain accurate records.

You will have proven experience in organising and coordinating events, excellent project and time-management skills and a sharp eye for detail. Highly organised, self-motivated and proactive, you will bring strong communication skills, a confident and professional manner and a customer-focused approach.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.

The closing date for applications is 22 September 2025 at 12.00 noon. Interviews will likely be held 29 September 2025.

Contact Person: Kateryna Tolok, Contact Email: vacancies@sbs.ox.ac.uk