"Academic Operations Assistant Phase 1"

Academic Operations Assistant Phase 1

Company: Virginia Tech

Job Location: Blacksburg, 24061

Category: Tutors and Learning Resources

Type: Adjunct/Part-Time

Job Description

Virginia Tech Carilion School of Medicine seeks a detail-oriented, service-minded Academic Operations Assistant to provide coordinated support across Phase 1 of the curriculum, specifically in the domains of Research, Integrated Foundational Sciences (IFS), Clinical Science, and Health Systems Science and Interprofessional Practice. Reporting to the Phase 1 Director, this role keeps courses, assessments, and events running smoothly, from multi-room presentations and clinical skills sessions to Canvas updates, calendars, data tracking, and faculty/staff support.

Required Qualifications

• Demonstrated organizational, logistics, and customer-service skills supporting time-sensitive academic activities.
• Proficiency with Microsoft Outlook and Excel; ability to learn/use Canvas, One45, Teams, and HokieMart.
• Detail orientation for data entry, tracking, and document management; clear and professional communication.
• Ability to provide on-site support during fixed blocks and peak assessment/presentation times.
• Ability to move and set up tables/equipment safely; basic A/V troubleshooting.

Preferred Qualifications

• Experience working in a classroom/education environment supporting or managing courses, events, or assessments. Retired or former K-12 teachers strongly encouraged to apply.
• Familiarity with QR-based attendance workflows and editing/posting lecture recordings.
• Experience coordinating simultaneous multi-room sessions and stakeholder communications.
• Knowledge of accessibility best practices for Word/PDF classroom materials.

Pay Band: 3

Overtime Status: Non-Exempt: Eligible for overtime

Appointment Type: Regular

Salary Information: $25,000 varies with hours
$22 - $25/ hr rate

Hours per week: 20-29 hours

Review Date: 01/09/2026

Additional Information:
The department values diversity and continually strives to maintain and promote an inclusive learning, working, and research environment that embraces all students and employees. We are particularly interested in receiving applications from persons identifying with groups currently underrepresented in the Virginia Tech community.

The successful candidate will be required to have a criminal conviction check.

If you are an individual with a disability or who has a known limitation due to pregnancy, childbirth, or related medical conditions and desire an accommodation please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.

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