Department Summary
The UCLA Department of Ecology and Evolutionary Biology pioneers research on evolution, ecosystems, and species behavior, seamlessly linking basic science with practical challenges. It offers a hands-on, interdisciplinary learning environment that emphasizes fieldwork, innovative lab studies, and collaboration on issues like conservation and climate change—all while honoring the cultural heritage of its community.
Position Summary
The AP analyst is responsible for academic personnel matters for 27 full time ladder faculty, 8 non-ladder, 22 Postdoctoral Scholars and all academic appointees employed in the EEB, CaSB and Stunt Ranch. This includes new position creation, recruitment, hiring, payroll, labor relations, and academic advancement dossier submissions. The Analyst will generate academic dossiers, prepare employment contracts, gather and analyze information to support academic policies and procedures, development and provide data to support numerous departmental initiatives and committee work. The Analyst is responsible for the accuracy and compliance for all payroll/personnel transactions for academic personnel. The analyst will serve as a resource to the Department Chair, Vice Chair, Chief Administrative Officer and as the departmental liaison to other key University administrative units to coordinate these actions.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- 1. Working knowledge of UCLA academic personnel and payroll policies, procedures, and processes. 2. Broad based and detailed working knowledge of Departmental and University policies and procedures, specifically; The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, and Affirmative Action Policies 3. Analytical ability in interpreting policies and procedures and the ability to accurately convey information verbally and in writing. 4. Demonstrated skill in setting priorities, which accurately reflect relative importance of job responsibilities to complete work in a timely manner when there are frequent interruptions, changes in workload, and competing deadlines. 5. Excellent interpersonal skills to communicate and interact effectively, courteously, and diplomatically with individuals or groups representing various backgrounds and at various levels in the organization. 6. Ability to communicate effectively using appropriate grammar and vocabulary. Skill in writing clear, concise, logical, and grammatically correct forms, correspondence, and memos. 7. Demonstrated ability to operate a personal computer and various office-related software (such as Microsoft Word, Excel, Access, Outlook, etc.) 8. Ability to think critically to review detailed dossiers, payroll data, and other materials to catch discrepancies and inaccuracies. 9. Demonstrated listening skills to accurately understand instructions and to carry out related tasks. 10. Demonstrated ability to work independently with minimal supervision, take initiative, problem-solve, and follow-up to completion. 11. Skill in systematically organizing and maintaining materials, information, and files (electronic and physical) to effectively accomplish duties and tasks (Required)
- 12. Skill in using other UCLA on-line systems, such as UCPath, Dossier database, UC Recruit, OPUS, Interfolio, I-9 Tracker, dossier database, UC Oats, and TRS 13. Working knowledge of UCPath to process a wide range of personnel and payroll transactions according to University procedures 14. Demonstrated knowledge of and skill in using UC systems to generate pay accurately and by established deadlines 15. Working knowledge of University healthcare benefits and eligibility requirements, as well as other benefits, such as FMLA, as they pertain to academic employees. 16. Demonstrated skill in computing ratio rates and percentages to process monthly payroll. 17. Knowledge of University fund accounting systems and ability to review and understand accounting documents and ledgers. 18. Working knowledge of University policy and Federal regulations concerning confidentiality of records. Ability to handle confidential and sensitive information with discretion. 19. Working knowledge of Cognos/CDW to pull reports from UCPath. 20. Working knowledge of alien tax information, immigration, and employment requirements (Preferred)
Education, Licenses, Certifications & Personal Affiliations
- Bachelor's Degree In related area and / or equivalent experience / training (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Schedule
This is a full-time, salaried position and requires availability during standard operational hours.
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.