Coordinate regular meetings of Academic Program Managers to foster collaboration, share best practices, and develop consistent graduate student tracking and administrative processes

Engage with students through surveys, focus groups, and other assessment methods to identify trends, recommend improvements, and enhance the student experience

Assist departments with permission code tracking, particularly for Design Foundations courses

Support academic processes including admissions, petitions, exceptions, withdrawals, and approvals

Scholarship Administration

• Manage the College's semiannual scholarship cycles using Scholarship Universe
• Serve as the primary liaison with the Scholarship Universe team, representing CA+P and ensuring timely completion of application and award processes
• Collaborate with the College budget team to monitor scholarship expenditures and ensure timely distribution of funds
• Maintain scholarship records and work with college leadership to establish consistent processes for creating, implementing, and managing scholarship funds

Honors Program Support

• Supervise the College Honors Graduate Teaching Assistant
• Partner with Department Honors Liaisons and the Honors College to support student retention, academic success, and graduation
• Coordinate Honors student engagement activities and events

Events and Student Engagement

• Under the supervision of the Associate Director of Student Services, plan, coordinate, and manage college-wide events in collaboration with campus and college partners, including:
• Annual Career Expo in partnership with U Career Success
• End-of-year student showcases for CA+P departments
• Graduation and convocation ceremonies
• Admissions events such as Life at the U and Choose the U

Strategic Initiatives and College Collaboration

• Support implementation of the College's Activate strategic initiatives focused on student access, engagement, belonging, and academic excellence
• Serve as a liaison among department chairs, academic program staff, faculty, and college leadership to advance holistic student success
• Monitor and assess Activate-related initiatives by tracking outcomes, developing performance metrics, and preparing reports for college leadership
• Develop and implement college-wide practices that align graduate student support and administrative processes with Activate priorities
• Participate in Activate planning meetings with the Associate Dean for Academic Affairs, Associate Director of Student Services, and other college leaders as appropriate
• Other tasks as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Public Administration, or related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master's degree in Higher Education, Student Affairs, Business Administration, or related field.
• 2+ years of Academic Advising experience
• 2+ years of experience working at a university/college

Special Instructions


Requisition Number: PRN45841B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday – Friday, 8 am – 5 pm. Some evenings and weekends may be required with notice.
Department: 00158 - Coll of Architect & Plan-Dean
Location: Campus
Pay Rate Range: $55,000 - $67,000
Close Date: 09/07/2026
Open Until Filled:

To apply, visit https://apptrkr.com/9748402"">https://utah.peopleadmin.com/postings/206731


je-0ee90ba6a1b84988a0ea0f26fe8c7876

Coordinate regular meetings of Academic Program Managers to foster collaboration, share best practices, and develop consistent graduate student tracking and administrative processes

Engage with students through surveys, focus groups, and other assessment methods to identify trends, recommend improvements, and enhance the student experience

Assist departments with permission code tracking, particularly for Design Foundations courses

Support academic processes including admissions, petitions, exceptions, withdrawals, and approvals

Scholarship Administration

• Manage the College's semiannual scholarship cycles using Scholarship Universe
• Serve as the primary liaison with the Scholarship Universe team, representing CA+P and ensuring timely completion of application and award processes
• Collaborate with the College budget team to monitor scholarship expenditures and ensure timely distribution of funds
• Maintain scholarship records and work with college leadership to establish consistent processes for creating, implementing, and managing scholarship funds

Honors Program Support

• Supervise the College Honors Graduate Teaching Assistant
• Partner with Department Honors Liaisons and the Honors College to support student retention, academic success, and graduation
• Coordinate Honors student engagement activities and events

Events and Student Engagement

• Under the supervision of the Associate Director of Student Services, plan, coordinate, and manage college-wide events in collaboration with campus and college partners, including:
• Annual Career Expo in partnership with U Career Success
• End-of-year student showcases for CA+P departments
• Graduation and convocation ceremonies
• Admissions events such as Life at the U and Choose the U

Strategic Initiatives and College Collaboration

• Support implementation of the College's Activate strategic initiatives focused on student access, engagement, belonging, and academic excellence
• Serve as a liaison among department chairs, academic program staff, faculty, and college leadership to advance holistic student success
• Monitor and assess Activate-related initiatives by tracking outcomes, developing performance metrics, and preparing reports for college leadership
• Develop and implement college-wide practices that align graduate student support and administrative processes with Activate priorities
• Participate in Activate planning meetings with the Associate Dean for Academic Affairs, Associate Director of Student Services, and other college leaders as appropriate
• Other tasks as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Public Administration, or related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master's degree in Higher Education, Student Affairs, Business Administration, or related field.
• 2+ years of Academic Advising experience
• 2+ years of experience working at a university/college

Special Instructions


Requisition Number: PRN45841B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday – Friday, 8 am – 5 pm. Some evenings and weekends may be required with notice.
Department: 00158 - Coll of Architect & Plan-Dean
Location: Campus
Pay Rate Range: $55,000 - $67,000
Close Date: 09/07/2026
Open Until Filled:

To apply, visit https://apptrkr.com/9748402"">https://utah.peopleadmin.com/postings/206731


je-0ee90ba6a1b84988a0ea0f26fe8c7876