Coordinate regular meetings of Academic Program Managers to
foster collaboration, share best practices, and develop consistent
graduate student tracking and administrative processes
Engage with students through surveys, focus groups, and other
assessment methods to identify trends, recommend improvements, and
enhance the student experience
Assist departments with permission code tracking, particularly
for Design Foundations courses
Support academic processes including admissions, petitions,
exceptions, withdrawals, and approvals
Scholarship Administration
- Manage the College's semiannual scholarship cycles using
Scholarship Universe
- Serve as the primary liaison with the Scholarship Universe
team, representing CA+P and ensuring timely completion of
application and award processes
- Collaborate with the College budget team to monitor scholarship
expenditures and ensure timely distribution of funds
- Maintain scholarship records and work with college leadership
to establish consistent processes for creating, implementing, and
managing scholarship funds
Honors Program Support
- Supervise the College Honors Graduate Teaching Assistant
- Partner with Department Honors Liaisons and the Honors College
to support student retention, academic success, and graduation
- Coordinate Honors student engagement activities and events
Events and Student Engagement
- Under the supervision of the Associate Director of Student
Services, plan, coordinate, and manage college-wide events in
collaboration with campus and college partners, including:
- Annual Career Expo in partnership with U Career Success
- End-of-year student showcases for CA+P departments
- Graduation and convocation ceremonies
- Admissions events such as Life at the U and Choose the U
Strategic Initiatives and College Collaboration
- Support implementation of the College's Activate strategic
initiatives focused on student access, engagement, belonging, and
academic excellence
- Serve as a liaison among department chairs, academic program
staff, faculty, and college leadership to advance holistic student
success
- Monitor and assess Activate-related initiatives by tracking
outcomes, developing performance metrics, and preparing reports for
college leadership
- Develop and implement college-wide practices that align
graduate student support and administrative processes with Activate
priorities
- Participate in Activate planning meetings with the Associate
Dean for Academic Affairs, Associate Director of Student Services,
and other college leaders as appropriate
- Other tasks as assigned
This job description is not designed to contain or be interpreted
as a comprehensive inventory of all duties, responsibilities and
qualifications required of employees assigned to the
job.
Work Environment and Level of Frequency typically
requiredNearly Continuously: Office
environment.
Physical Requirements and Level of Frequency
that may be requiredNearly Continuously: Sitting, hearing,
listening, talking.Often: Repetitive hand motion (such as typing),
walking.Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in Business, Public Administration, or related
area plus three years of experience in budget, grant and program
management or equivalency (one year of education can be substituted
for two years of related work experience) required. Develops and
implements program ideas into successful academic and research
programs; demonstrated human relations and effective communication
skills also required.
Applicants must demonstrate the potential ability to perform the
essential functions of the job as outlined in the position
description.
Preferences
- Master's degree in Higher Education, Student Affairs, Business
Administration, or related field.
- 2+ years of Academic Advising experience
- 2+ years of experience working at a university/college
Special Instructions
Requisition Number: PRN45841B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday – Friday, 8 am – 5 pm. Some
evenings and weekends may be required with notice.
Department: 00158 - Coll of Architect & Plan-Dean
Location: Campus
Pay Rate Range: $55,000 - $67,000
Close Date: 09/07/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9748402"">https://utah.peopleadmin.com/postings/206731
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