Job Description
Organizational Summary
The Department of Mathematics and Statistics offers a diversity of courses designed not only to enable the student to pursue careers in mathematics or statistics, but also to enhance the student's competence in the fields of engineering, the physical sciences, the life sciences, and the social sciences. The department offers programs leading to the B.A., M.A., and Ph. D. degrees.
Position Summary
This position manages all non-academic phases of the Graduate Admissions Program for Mathematics and Statistics.
Responsibilities
Graduate Student Recruitment and Admissions
- Coordinate and administer the formal admissions process for national and international students in conjunction with the Office of Admissions and the Graduate School.
- Respond to inquiries from prospective applicants who have submitted applications for assistantships.
- Advise applicants on the admissions process and solve routine and non-routine admissions problems.
- Revamp the Dept. Marketing Materials to advertise/recruit prospective students into the graduate program.
- Coordinate the preparation, printing and distribution of all recruitment brochures and posters as well as making sure that information packages used to recruit students are current and up to date.
- Serve as the resource and first point of contact person for new graduate students upon arrival.
- Provide and assist applicants with specific information regarding application procedure and deadline for applicable graduate scholarship awards.
- Prepare and sign GAR's for admissions and denials.
- Coordinates orientation for new students.
Graduate Committee and Director support
- Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, processing course schedules, and maintaining course inventory.
- Enters information into BANNER/Oasis student database system.
- Prepares Graduate Assistantships appointments, manage the Graduate Student Stipends and GA Health Subsidies, submit tuition waivers, processes course permits and registration.
- Monitor/track Graduate Student Scholarships from several departmental foundation accounts.
- Proctors assignments, keeps record and notifies students of scores.
- Preparation of departmental historical data, preparation of spreadsheets, and creation of graduate forms.
- TA office scheduling.
- Other projects as assigned by graduate program director and/or committee.
Graduate student liaison
- First point of contact to communicate academic program information, prerequisites and course selection.
- Notifies students with substandard academic grades and issues.
- Conducts graduation checks.
- Fulfillment of other student-related administrative requirements.
- Communicates thesis and dissertation requirements.
- Assists students and answers any questions, and coordinates appointments with faculty.
Serve as a backup to the following roles and responsibilities
- Textbook adoptions and desk copy ordering
- Inventory Management
- Maintenance of Office Equipment (copiers, computers, printers)
- Physical Plant Work Orders
- Secondary Reception Backup
- Secondary TA & RA Appointments
- Secondary FedEx & Office Supply Ordering
Performs other tasks and projects as assigned.
Qualifications
Minimum Qualifications
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause
- Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
- SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
- A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
- (a) Two years of direct experience for an associate degree;
- (b) Four years of direct experience for a bachelor's degree;
- (c) Six years of direct experience for a master's degree;
- (d) Seven years of direct experience for a professional degree; or
- (e) Nine years of direct experience for a doctoral degree
- Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
- Minimum Qualifications that require a high school diploma are exempt from SB 1310.
This is a Preview Listing…
You must sign in to see the full job description, and to apply.
Manage / Upgrade this job to a Full Job Listing.
Find Your Best Opportunity
Tell them AcademicJobs.com sent you!
