Associate Registrar

You want the straight talk on this Associate Registrar opening at Lewis-Clark State College. The role centers on athletic eligibility, graduation processing, and enrollment reporting in a small-college setting that values hands-on work over bureaucracy.

Lewis-Clark State College sits in Lewiston, Idaho, and fields NAIA teams. The Associate Registrar handles eligibility rosters, transfer credit reviews for athletes, and scholar-athlete nominations. That means checking academic data against NAIA rules, coordinating with the athletics department and faculty athletic representative, and making sure submissions hit deadlines.

Graduation duties include updating applications yearly, running degree audits, conducting final checks, and managing diploma production and mailing. You also join the commencement committee and help with the actual event day logistics, from inventory of covers and cords to on-site support.

Enrollment reporting covers timely submissions to the National Student Clearinghouse and verification for the National Student Loan Data System. Close coordination with financial aid keeps student data accurate across offices.

General tasks round out the list: overseeing student communications, updating procedures and inventory, handling course substitutions, and processing add/drop forms, withdrawals, and other records. The position supports recruitment and retention too, with work in the Warrior OneStop serving faculty, staff, and students directly.

Pay, Qualifications, and What They Actually Want

Salary lands between $55,000 and $58,000 based on experience. A master's degree from a regionally accredited institution gets you in the door, or a bachelor's plus significant time in registrar or financial aid offices. Required skills include office experience, strong communication and customer service, the ability to juggle priorities and meet deadlines, independent and team work with accuracy, and solid Microsoft Excel plus general computer skills for reports.

Preferred experience includes time in a registrar or financial aid office, NAIA athletics work, and familiarity with a Student Information System for managing records and data. The college lists the position as open until filled, with first consideration for applications received by August 8, 2026.

Application materials must include a cover letter, resume or CV, contact information for three professional references, and unofficial transcripts. Official transcripts come later if hired. A background check and possible education verification apply.

Why This Job Stands Out for the Right Candidate

Smaller institutions like LC State give you broader exposure than big universities. One day you review athlete transcripts, the next you finalize degrees or submit enrollment data. The mix keeps the work varied and directly tied to student outcomes and compliance.

You report into the registrar's office and collaborate across athletics, financial aid, and the provost's area. That cross-functional reach builds skills that transfer if you move into director-level registrar roles or enrollment management later.

Idaho offers a lower cost of living compared with many states, and the college emphasizes a supportive environment with wellness programs and professional growth opportunities.

Application Steps That Actually Work

1. Read the full job description on the college site and note every required and preferred item.
2. Tailor your cover letter to the athletic eligibility and graduation duties first, then the reporting work.
3. Highlight any registrar, records, or financial aid experience with concrete examples of deadlines met or systems used.
4. Prepare references who can speak to accuracy, customer service, and multi-tasking under pressure.
5. Submit everything through the listed portal before the August 8 priority date.

Most university job ads bury the real work under pages of legal language. This one lists duties clearly. Take advantage of that and match your materials directly to the responsibilities.

Common Hiring Pitfalls to Avoid

Candidates often send generic applications that ignore the NAIA and athletics angle. If you have any related experience, call it out specifically. Others wait until the last minute and miss first consideration. Strong applicants move early because good registrar talent gets snapped up fast in smaller markets.

Another mistake is underplaying computer skills. The role requires exporting and organizing reports in Excel, so demonstrate that comfort level with examples from past roles.

Finally, do not skip the references. Three solid contacts who know your attention to detail make the difference when committees compare finalists.

Apply this week. Gather your materials, customize the cover letter to the athletic and graduation duties, and submit before August 8 for priority review. The link is live on the academicjobs listing and the college portal.