Academic Programs Project Coordinator (Scheduling and Systems)
Role type: Full-time; Fixed-term until 30 September 2026 (Parental Leave Replacement)
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne Dental School
Salary: UOM 6 - $100,847 - $109,163 p.a. (pro-rata for part-time) plus 17% super
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne Dental School
Salary: UOM 6 - $100,847 - $109,163 p.a. (pro-rata for part-time) plus 17% super
- Shape smarter scheduling for future dental professionals / drive a high-profile Timetable Transformation Project / collaborate across School, Faculty and University.
- Apply now to coordinate high-impact scheduling projects and shape streamlined academic services for staff and students.
- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
In this role, you will coordinate key elements of the Melbourne Dental School Timetable Transformation Project. You will streamline complex scheduling and systems, improving learning experiences for students and supporting academic staff.
In this role, you will coordinate key elements of the Melbourne Dental School Timetable Transformation Project. You will streamline complex scheduling and systems, improving learning experiences for students and supporting academic staff.
What you will deliver:
- Coordinate key activities within the Timetable Transformation Project, ensuring milestones, dependencies and risks are clearly tracked and managed.
- Develop and refine scheduling and timetabling processes and tools to prevent issues and improve service quality and consistency.
- Provide accurate, timely advice on timetabling, clinical placement scheduling and policies to academics, professional staff and students.
- Log, monitor and resolve technical issues in scheduling systems, maintaining clear documentation and supporting team knowledge transfer.
- Support Academic Programs activities and key School events, contributing coordinated administrative support where priorities demand extra capacity.
You may be a great fit if:
- Hold a tertiary degree and bring substantial experience coordinating complex projects or academic administration functions.
- Demonstrate strong project management skills, with a record of meeting competing deadlines in dynamic environments.
- Coordinate service or systems changes, including planning implementation activities and supporting stakeholders through process improvements.
- Communicate clearly in writing and in person, producing high-quality documentation, reports and stakeholder updates.
- Use advanced MS Word and Excel confidently, and work comfortably with online platforms such as Qualtrics and Zoom.
- Value collaboration, working effectively both independently and within teams to solve problems and improve processes.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
Your new team – Melbourne Dental School
You will join the Academic Programs team within the renowned Melbourne Dental School. The team underpins exceptional dental education through efficient scheduling, timetabling and student-focused academic administration. Based at the Royal Dental Hospital of Melbourne, you will collaborate daily with clinicians, academics and administrators. You will experience a supportive, values-driven culture that emphasises teamwork, integrity, accountability and continuous improvement. You will also connect with broader Faculty and University scheduling experts, sharing best practice and innovative approaches.
You will join the Academic Programs team within the renowned Melbourne Dental School. The team underpins exceptional dental education through efficient scheduling, timetabling and student-focused academic administration. Based at the Royal Dental Hospital of Melbourne, you will collaborate daily with clinicians, academics and administrators. You will experience a supportive, values-driven culture that emphasises teamwork, integrity, accountability and continuous improvement. You will also connect with broader Faculty and University scheduling experts, sharing best practice and innovative approaches.
Application essentials:
- Visit "apply with us" to learn more about the process, including tips and FAQs.
- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
- A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
- Please note that you are not required to respond to the selection criteria in the Position Description.
Want to know more?
- For queries related to this specific position, contact Jie Sun - Timetabling and Partnerships Manager at jie.sun1@unimelb.edu.au (please do not send your application to this contact).
- For questions related to our recruitment process email Vanessa Phan hr-careers@unimelb.edu.au
- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Applications close: 12 April 2026 11:55 PM; Melbourne time zone.
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