Accounting Associate

The University of Maryland, Baltimore School of Medicine is seeking an Accounting Associate to work in the Department of Neurology.

The Department of Neurology provides evaluation, treatment, and care for patients suffering from a wide range of neurological disorders including stroke, epilepsy, multiple sclerosis, Parkinson's disease, amyotrophic lateral sclerosis (ALS), and migraine. We provide care through our inpatient and consultative services, our designated Comprehensive Stroke Center, our Level 4 Epilepsy Center, our 22-bed Neuro-Critical Care Unit, and our busy outpatient practice. The Department also provides state-of-the-art rehabilitation services. A number of departmental faculty received grant funding from the National Institutes of Health and the Veteran's Administration to study the role of genetics in stroke, epilepsy, and Parkinson's disease, new brain imaging modalities in multiple sclerosis, biomarkers in multiple sclerosis, and neurodevelopmental disorders such as autism and intellectual disability. Many faculty are lead investigators in clinical trials to identify new therapeutic approaches for a broad range of neurological disorders.

Under general supervision, supervises complex accounting clerical, bookkeeping, payments receivable & departmental deposit processing or auditing activities. Serves as primary bookkeeping specialist for a major function such as complex multi-grant and contract accounting support, loan processing and payment plan support, or supervises and trains subordinate personnel.

Benefits: Non-exempt Regular

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program, effective on your date of hire. Non-exempt regular staff receive a generous PAID leave package that starts with 11 days of vacation accrued per year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

PRIMARY DUTIES

• Performs complex clerical activities essential to accounting, such as accounts payable/receivable, payment handling procedures, posting or reconciling ledgers and accounts, processing and disbursing refunds, preparing trial balances, payroll, leave accounting and preparing consolidated reports.
• Provides primary bookkeeping support services for complex accounts that require regular reports, active monitoring of fund and budget amendments, and/or departmental deposits for multiple campuses. Reconciliation and detailed research to resolve discrepancies including validation of armored car transactions.
• Assists accountants or auditors in making modifications to existing accounting systems or in the formulation and installation of new systems.
• Performs analysis of various ledger accounts such as reviewing entries, verifying amounts, monitoring and balance cash funds, comparing and reconciling balances and interpreting trends or deviations from accounting standards.
• Researches and resolves credit card payment issues. Reconciles Credit Cards.
• Reviews all transactions posted to assigned accounts by ensuring all account activity is recorded, all adjustments are calculated and corrections made.
• Provides a consistent level of customer service relating to inquiries about payments and processing regarding their billing and registration activity. This requires being aware of and adhering to all privacy rules including the campus provisions for FERPA, Graham Leach Bliley, and approved Red Flag Rules.
• Prepares a variety of reports using manual and automated systems and equipment, personal computers and related software.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Qualifications:

MINIMUM QUALIFICATIONS:

EDUCATION: High school diploma or GED.

EXPERIENCE: Four years accounting clerical experience. Customer service experience and/or cash handling and payment processing experience.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Thorough knowledge of bookkeeping principles, mathematical methods and techniques and accounting standards. Skill in performing mathematical computations; in using analytical techniques to reconcile financial data; in reviewing and processing financial documents; in operating calculators, personal computers and related software. The ability to exercise attention to detail in the area of monetary transactions. Ability to understand and explain items within an accounting system. Ability to communicate effectively, to prepare written records and reports; to work independently with little supervision; to supervise and train others in assigned accounting clerical work; to establish and maintain effective work relationships; to operate manual and automated office equipment. Must have the ability to understand the various privacy laws and audit requirements placed on the daily function of the position.

Hiring Range: $48,500 - $56,000, Commensurate with education and experience.

Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).