Position Summary

The Accounting Technician supports the fiscal management of assigned accounts by performing routine financial processing and data entry functions under the direction of the Business Manager. This role necessitates a basic understanding of accounting principles. Responsibilities include entering and processing financial transactions related to personal services and operating expenditures into the internal financial management system, including those associated with sub-awards, contracts, and other outsourced services. All transactions are prepared in accordance with established guidelines and are subject to review and approval by the Business Manager or other designated supervisory staff.

The Accounting Technician maintains accurate and organized financial records within systems such as QuickBooks and related document management platforms, ensuring all supporting documentation is complete and accessible. The position may assist in compiling data for standard financial reports and support account reconciliation processes by identifying and flagging discrepancies for further review. This position provides essential transactional and administrative support to promote accuracy, compliance, and efficiency in financial operations for assigned accounts. Special projects may be assigned as needed by the Fiscal Affairs Manager.

Duties/Responsibilities

Financial Transaction Processing

The Accounting Technician supports fiscal operations by accurately entering and processing routine financial transactions for assigned accounts under the direction of the Business Manager. Responsibilities may include:

• Entering financial transactions such as invoices, sub-awards, contracts, and operating expenditures into QuickBooks and other University systems.
• Assisting with preparation of standard financial documents and ensuring completeness of required supporting documentation.
• Reviewing transactions for accuracy and completeness prior to submission for supervisory approval.

Percentage of time: 40

Records Management and Reconciliation Support

The Accounting Technician maintains organized and accurate financial records and provides support for reconciliation activities. Responsibilities may include:

• Maintaining electronic and/or physical financial records in accordance with established procedures.
• Assisting with account reconciliation by compiling data and identifying discrepancies for review by the Business Manager.
• Ensuring documentation is properly filed and accessible for reporting and audit purposes.

Percentage of time: 25

Reporting and Administrative Support

The Accounting Technician provides general administrative and reporting support to facilitate fiscal operations. Responsibilities may include:

• Assisting in the preparation of routine financial reports by compiling and organizing data.
• Supporting business managers and staff with document preparation and tracking of financial activities.
• Responding to routine internal inquiries and directing more complex issues to appropriate staff.

Percentage of time: 15

Client and Team Support

The Accounting Technician contributes to a collaborative work environment by supporting internal staff and maintaining professional interactions. Responsibilities may include:

• Providing timely and professional support to internal stakeholders.
• Communicating effectively with team members regarding transaction status and documentation needs.
• Assisting with cross-training efforts and supporting team workflow as needed.

Percentage of time: 10

Professional Development and Special Projects

The Accounting Technician engages in ongoing learning and may assist with additional assignments as needed. Responsibilities may include:

• Participating in training to build knowledge of financial systems and processes.
• Assisting with special projects or process improvements as assigned.
• Supporting departmental needs during peak periods or staff absences.

Percentage of time: 10

Classification Title

Temporary Hourly Professional

FLSA

Non-Exempt

FTE

1.0

Relevant/Preferred Education, Experience, Licensure, Certification in Position

Minimum qualifications for this position would be completion of an Associate’s degree or an equivalent combination of education and experience.

Knowledge, Skills, Abilities and/or Competencies

Knowledge, skills, and abilities necessary in this position would be strong working knowledge of Microsoft Excel and Microsoft Word. Ability to work well with others. Ability to work without supervision on projects. Ability to interpret OneSource reports needed. Provide and grasp the value of quality customer service. Detail-oriented with strong organizational skills, including record maintenance and compliance tracking. Able to communicate financial data to clients, internal and external departments, and UGA offices. Basic understanding of accounting principles.

Physical Demands

Sitting and working on a computer for long periods of time.
Pick up and move file boxes up to 25lbs.
Maneuver between different buildings located on site.
Driving as needed for job duties.