SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned area supervisor. May provide lead direction to temporary staff and/or student workers.

CLASS CHARACTERISTICS

This classification in the Fiscal series is responsible for ensuring that general accounting and payroll transactions and documents are properly processed and recorded.

Education and Experience:

An associate's degree and two (2) years of experience in a school district or higher education accounting office; or an equivalent combination of education, training, and/or experience.

Knowledge Of:

• Generally accepted accounting principles.
• Accounting terminology, principles, practices, and procedures.
• California Community College's Budget and Accounting Manual.
• Payroll methods, practices, and terminology.
• Commonly used word processing and electronic spreadsheet software.

Ability To:

• Carry out complex oral and written instructions.
• Exercise judgment and initiative.
• Work independently.
• Work under the pressure of recurrent deadlines with frequent interruptions.
• Operate a 10-key calculator, type proficiently, and demonstrate skill with modern office equipment.
• Effectively use computer systems, software applications relevant to work performed, and business equipment to perform a variety of work tasks.
• Communicate effectively in the course of performing work tasks.
• Establish, maintain, and foster effective working relationships with those contacted in the course of work.
• Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socioeconomic, disability, and ethnic backgrounds of students, staff, and the community.
• Provide efficient, high-level customer service to the public, vendors, contractors, and District personnel.

EXAMPLES OF TYPICAL JOB FUNCTIONS

1. Prepares financial and statistical reports as directed.
2. Reviews requisitions, purchase orders, travel requests, and expense claims to determine proper budget codes and authorization and performs other budget control functions as assigned.
3. Assists with budget, requisitions, and travel requests.
4. Maintains files and distributes reports to user departments as required.
5. Assists with monitoring, reconciling, and maintaining accurate and detailed records for all governmental funds.
6. Assists in the preparation of a variety of payroll related tasks, including but not limited to, calculation of pay, time sheet verification, attendance verification, employment verifications, and maintenance of complete and accurate confidential payroll records, as directed.
7. Reviews and verifies the accuracy of periodic financial reports, as directed.
8. Assists with the year-end closing process.
9. Assists with the preparation of audit schedules and the audit process as directed.
10. Maintains familiarity with all aspects and procedures of the District's accounting office, including but not limited to, conformity with generally accepted accounting principles and compliance with the Budget and Accounting Manual.
11. Participates in District-provided in-service training programs.
12. Performs other related duties as assigned; specific duties not listed does not exclude them for this classification if the work is similar or related.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned area supervisor. May provide lead direction to temporary staff and/or student workers.

CLASS CHARACTERISTICS

This classification in the Fiscal series is responsible for ensuring that general accounting and payroll transactions and documents are properly processed and recorded.

Education and Experience:

An associate's degree and two (2) years of experience in a school district or higher education accounting office; or an equivalent combination of education, training, and/or experience.

Knowledge Of:

• Generally accepted accounting principles.
• Accounting terminology, principles, practices, and procedures.
• California Community College's Budget and Accounting Manual.
• Payroll methods, practices, and terminology.
• Commonly used word processing and electronic spreadsheet software.

Ability To:

• Carry out complex oral and written instructions.
• Exercise judgment and initiative.
• Work independently.
• Work under the pressure of recurrent deadlines with frequent interruptions.
• Operate a 10-key calculator, type proficiently, and demonstrate skill with modern office equipment.
• Effectively use computer systems, software applications relevant to work performed, and business equipment to perform a variety of work tasks.
• Communicate effectively in the course of performing work tasks.
• Establish, maintain, and foster effective working relationships with those contacted in the course of work.
• Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socioeconomic, disability, and ethnic backgrounds of students, staff, and the community.
• Provide efficient, high-level customer service to the public, vendors, contractors, and District personnel.

EXAMPLES OF TYPICAL JOB FUNCTIONS

1. Prepares financial and statistical reports as directed.
2. Reviews requisitions, purchase orders, travel requests, and expense claims to determine proper budget codes and authorization and performs other budget control functions as assigned.
3. Assists with budget, requisitions, and travel requests.
4. Maintains files and distributes reports to user departments as required.
5. Assists with monitoring, reconciling, and maintaining accurate and detailed records for all governmental funds.
6. Assists in the preparation of a variety of payroll related tasks, including but not limited to, calculation of pay, time sheet verification, attendance verification, employment verifications, and maintenance of complete and accurate confidential payroll records, as directed.
7. Reviews and verifies the accuracy of periodic financial reports, as directed.
8. Assists with the year-end closing process.
9. Assists with the preparation of audit schedules and the audit process as directed.
10. Maintains familiarity with all aspects and procedures of the District's accounting office, including but not limited to, conformity with generally accepted accounting principles and compliance with the Budget and Accounting Manual.
11. Participates in District-provided in-service training programs.
12. Performs other related duties as assigned; specific duties not listed does not exclude them for this classification if the work is similar or related.