Description
Under general supervision of the Director of Student Accounts, performs accurate cash handling, banking, bookkeeping and accounting responsibilities. Work is detailed and diversified requiring judgment, analytical skills, and decision-making abilities according to established practices and procedures. Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a work-team approach.
Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu .
Characteristic Duties and Responsibilities
Student Account Review & Communication: Reviews and analyzes student accounts in the Colleague ERP system to understand balance information and accurately communicate with students.
Cashiering & Payment Processing: Receipts and records student payments, including daily reconciliation and cashiering session open/close processes. Performs various financial transactions with students and serves as a backup for general accounting functions within Student Accounts.
Vendor & Sponsorship Billing: Processes vendor and sponsorship request forms to ensure accurate billing and invoicing.
Ledger & Account Management: Records, summarizes, and posts transactions to ledger accounts from source documents and books of original entry. Records receipts and disbursements of funds to accounts in accordance with Generally Accepted Accounting Principles (GAAP). Accumulates and records financial data for transfer to journal entries in subsidiary ledgers.
Reconciliation: Reconciles accounts and session statements at month’s end. Collects trial balances and reconciles simple accounts.
Reporting & Financial Documentation: Assists accountants with data entry and reporting. Prepares operating statements, invoices, receipts, lists of disbursements, payrolls, and other required reports. Utilizes accounting software and 10-key calculators.
Prepare and manage complex and confidential documentation: Draft and format a variety of materials including correspondence, memos, meeting minutes, reports, agendas, and other complex or technical documents. Ensure accuracy and professionalism in documents captured through various methods.
Manage and interpret data and reporting: Collect, analyze, and interpret data from multiple sources to support decision-making. Maintain accurate records and generate complex statistical reports, including designing charts, graphs, and tables. Conduct special studies and present findings or recommendations as requested.
Respond to internal and external inquiries: Serve as a point of contact for vendors and stakeholders. Respond to questions and requests via phone, email, or in person in a professional and timely manner, ensuring clear communication and appropriate follow-up.
Prepare and manage complex and confidential documentation: Draft and format a variety of materials
including correspondence. Ensure accuracy and professionalism in documents captured through various methods.
Other Duties: Performs cashiering duties and other related duties as assigned.
Qualifications
Required Education : Associate’s degree in accounting, finance or business.
Required Experience : Three (3) years banking, or accounting experience utilizing recognized accounting principles and practices; or two (2) years post high school training in bookkeeping or accounting related experience.
Competencies: Demonstrates the ability to cultivate innovation and optimize work processes while ensuring accountability in all responsibilities. Collaborates effectively with others, showing strong interpersonal savvy and clear, professional communication. Builds trust and fosters positive relationships through integrity, compassion, and respect for diverse perspectives. Maintains a strong customer focus, takes action with initiative, and values continuous self-development to support both individual and organizational success.
KNOWLEDGE, SKILLS, AND ABILITIES
Under general supervision of the Director of Student Accounts, performs accurate cash handling, banking, bookkeeping and accounting responsibilities. Work is detailed and diversified requiring judgment, analytical skills, and decision-making abilities according to established practices and procedures. Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a work-team approach.
Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu .
Characteristic Duties and Responsibilities
Student Account Review & Communication: Reviews and analyzes student accounts in the Colleague ERP system to understand balance information and accurately communicate with students.
Cashiering & Payment Processing: Receipts and records student payments, including daily reconciliation and cashiering session open/close processes. Performs various financial transactions with students and serves as a backup for general accounting functions within Student Accounts.
Vendor & Sponsorship Billing: Processes vendor and sponsorship request forms to ensure accurate billing and invoicing.
Ledger & Account Management: Records, summarizes, and posts transactions to ledger accounts from source documents and books of original entry. Records receipts and disbursements of funds to accounts in accordance with Generally Accepted Accounting Principles (GAAP). Accumulates and records financial data for transfer to journal entries in subsidiary ledgers.
Reconciliation: Reconciles accounts and session statements at month’s end. Collects trial balances and reconciles simple accounts.
Reporting & Financial Documentation: Assists accountants with data entry and reporting. Prepares operating statements, invoices, receipts, lists of disbursements, payrolls, and other required reports. Utilizes accounting software and 10-key calculators.
Prepare and manage complex and confidential documentation: Draft and format a variety of materials including correspondence, memos, meeting minutes, reports, agendas, and other complex or technical documents. Ensure accuracy and professionalism in documents captured through various methods.
Manage and interpret data and reporting: Collect, analyze, and interpret data from multiple sources to support decision-making. Maintain accurate records and generate complex statistical reports, including designing charts, graphs, and tables. Conduct special studies and present findings or recommendations as requested.
Respond to internal and external inquiries: Serve as a point of contact for vendors and stakeholders. Respond to questions and requests via phone, email, or in person in a professional and timely manner, ensuring clear communication and appropriate follow-up.
Prepare and manage complex and confidential documentation: Draft and format a variety of materials
including correspondence. Ensure accuracy and professionalism in documents captured through various methods.
Other Duties: Performs cashiering duties and other related duties as assigned.
Qualifications
Required Education : Associate’s degree in accounting, finance or business.
Required Experience : Three (3) years banking, or accounting experience utilizing recognized accounting principles and practices; or two (2) years post high school training in bookkeeping or accounting related experience.
Competencies: Demonstrates the ability to cultivate innovation and optimize work processes while ensuring accountability in all responsibilities. Collaborates effectively with others, showing strong interpersonal savvy and clear, professional communication. Builds trust and fosters positive relationships through integrity, compassion, and respect for diverse perspectives. Maintains a strong customer focus, takes action with initiative, and values continuous self-development to support both individual and organizational success.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of GAAP and accounting principles and procedures.
- Working knowledge of the procedures used in maintaining ledger accounts.
- Ability to work collaboratively in a team environment.
- Ability to make, post, and verify computations with speed and accuracy.
- Proficiency in the use of computers and software specific to position, including spreadsheets, Word and the Internet.