Accounting Technician II

The Accounting Technician position provides support in maintaining compliance with travel processes, CESS, and equipment reporting within the organization. This role assists in ensuring employee travel approvals are properly documented, CESS processes are completed accurately and in a timely manner, and financial transactions are entered correctly. The position contributes to the department’s goals by helping maintain operational efficiency, supporting financial accuracy, and ensuring continuity in daily business operations.

Knowledge, Skills, Abilities and/or Competencies:

• Knowledge of UGA accounting policies.
• Knowledge of UGA property control policies.
• Skilled in the use of Outlook, Excel, Word, and Access.

Physical Demands:

• Extended computer use.
• Sit for extended periods of time.
• Occasionally lift more than 25 pounds.

Minimum Qualifications:

Associate’s degree or equivalent and 2 years of related experience

Duties/Responsibilities:

Process Campus CESS Approvals:

• Facilitate the approval process for purchases of computing equipment, software, and services (CESS) campus-wide.
• Ensure supporting documents are submitted per the CESS standards and facilitates timely completion of the approval process and/or escalate when necessary.
• Review any software CESS request against UGAmart historical purchases and provide information to the next approval level.
• Maintains records (database and spreadsheets) of CESS approvals and tracks purchases against approved CESS amounts.
• Answers related questions regarding CESS procedures and guidelines for individuals on campus who need assistance
• Assist CESS unit coordinators, administrative assistants, and accounting personnel charged with preparation of paperwork for computer-related purchases and ensure they comply with CESS policies.
• Email account administrative duties for cess-eits@uga.edu

Percentage of time: 25

Initiate vendor payments

• Process PO invoices for payment and monitor timely payment to vendors & close out of POs
• Initiate all payment requests for registrations
• Initiate assigned UGAMart carts
• Email account administrative duties for EITS-AP@uga.edu

Percentage of time: 20

Primary contact/approver for Travel Authority and employee expense reimbursements:

• Assist employees with the process and facilitate any resolution of discrepancies prior to approving.
• Ensure timely reimbursements in compliance with University policies.
• Email account administrative duties for EITS-TNT@uga.edu

Percentage of time: 35

Maintain EITS Equipment Inventory database and processes:

• Process, move, transfer, RMA forms received, and maintain necessary records
• Maintain up-to-date off-campus equipment forms for all EITS employees
• Perform all FBS Inventory Representative duties
• Provide equipment lists to managers when notified an EITS employee is terminating
• Perform approvals, verification, and transmission of scanned equipment
• Perform scanning duties as assigned, provide current scan lists to scanning individuals, and coordinate scanning duties with other EITS areas during Annual Inventory periods
• Maintain PeopleSoft data
• Email account administrative duties for equip@uga.edu

Percentage of time: 15

Maintain supporting files and assist Business Office staff:

• Assist FBS staff in automation efforts and other projects
• Maintain all supporting files for audit or tracking purposes
• Attend daily/weekly meetings
• Performs ad-hoc tasks assigned by manager or director
• Email account administrative duties for ITSBilling@uga.edu

Percentage of time: 5