Accounts Payable Analyst

Job Summary

To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services. The advanced customer support required include liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution.

Responsibilities

The duties include, but are not limited to:

• Resolve outstanding payment issues
  Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.
• Ensure customer satisfaction
  Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item (s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.
• Record retention
  Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.
• Audit and pay employee travel
  Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.
• Audit and pay check invoices
  Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).
• Audit and pay check requests
  Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR/State/Federal policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).
• Other duties as assigned
  Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

Required Qualifications

High School diploma or GED from a recognized state or federal accredited organization is required plus 4 years of accounting/financial support experience
or
Associate's degree from an accredited college or university with 2 years of related experience
or
Bachelor's degree from an accredited college or University.

Preferred Qualifications

This is a fully on-site position and requires the ability to work effectively in an office environment.
This position must be able to communication effectively and efficiently via in-person, phone, email and via messaging. They must have the verbal skill to meet this requirement. This position needs to be able to use a computer to type and use a mouse, so they need manual dexterity and touch senses. They also need to have memory for details to process payments and coordinate payment approvals.
Co-worker cross-training and backup functions; campus staff and faculty, and external institution customers and vendors.
All AU positions are responsible for promoting a customer friendly environment and providing superior service as a part of their job.
The advanced customer support required includes liaison between Financial Accounting and Reporting, Asset Management, Purchasing, Budget Services, Finance and Facilities Planning and our institution customers both within and outside the institution.

Knowledge, Skills, & Abilities

ABILITIES
Ability to maintain confidentiality
Ability to research, reconcile, and resolve payment issues
Ability to adhere to internal control requirements, procedures, and department processes
Ability to analyze complex issues and take appropriate corrective actions
Demonstrated ability to effectively interact in a team environment with suppliers and staff
KNOWLEDGE
Adherence to internal control requirements and section procedures and work rules
SKILLS
Excellent interpersonal, verbal and written communication skills.
Intermediate skill in Microsoft Office and other computer software/databases.
Detail-oriented with strong organizational, prioritization, analytical and multi-tasking skills.

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: B7
Salary Minimum: $20.29/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 4/3/26 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.