Accounts Payable Assistant

Study Group has an opportunity within our Accounts Payable team, where you will play a key role in ensuring the accurate and timely processing of supplier invoices and staff expense claims through to payment. This includes managing student refunds and commission payments across the UK, Europe, Singapore, North America, and our regional offices. The role offers exposure to an international operation and requires strong communication skills to build effective relationships with both internal and external stakeholders.

ABOUT THE ROLE

Accounts Payable:

• Accurate and timely processing of supplier invoices onto Agresso
• Understand the Delegation of Authority policy to ensure accurate routing of un-coded invoices
• Accurate processing of all Domestic and International payment runs, including Suppliers, Home Stay, Student Refunds and Agent commission
• Migrate payments from Cheque to ACH or Wires transfers
• Reduce daily urgent payments to assist cash management
• Perform regular statement reconciliation/ Trade Creditor reviews ensuring debit balances and queries are resolved in a timely manner
• Dedicated Finance contact for allocated suppliers; ensure day to day queries are dealt with in a timely and effective manner. Ensure pending issues are followed up at all times.

Staff Expenses:

• Ensure staff expenses are authorised in-line with Delegation of Authority policy
• Ensure correct treatment of staff benefits and VAT
• Accurate and timely processing of staff expenses onto Agresso
• Reconcile credit card statement to Agresso AP Account / Control Account at month end
• Investigate unidentified credit card transactions; escalating fraudulent activity to senior management
• Responsible for ensuring efficient and accurate processing of staff cash expense payments

Team working / Customer Service:

• Keep AP Manager up-to-date with progress on tasks and objectives
• Build and maintain good working relationships with internal staff and Suppliers
• Ensure information is accurately recorded, in a timely manner for our internal and external customers
• Ensure continuous personal development with systems maintenance on Study Global, Sales Force and Finance system
• Work closely with the wider finance teams and department managers in order to ensure accurate processing

Ad-hoc. Provide support and assistance to Finance team as and when required

ABOUT YOU

• AAT Qualified or studier is preferred
• Knowledge & a good understanding of the Accounts Payable function
• Proven experience within a high volume Accounts Payable environment
• Excellent attention to detail and high level of accuracy
• Good working knowledge of Excel
• Flexible, enthusiastic, self-motivated and a good team player
• Flexibility - being able to adapt to a constantly changing environment
• Ability to work under pressure and meet tight deadlines
• Ability to work effectively in a team
• Able to adhere to deadlines and effectively manage their own work load
• Excellent customer service (internal and external customers)