& Transportation
Tech
Salary: $39,838.00 - $46,869.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2706601
Closing: 10/14/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Academic Affairs
Position Announcement
Join Utah Valley University in a dynamic role that plays a key part
in supporting the success of students, faculty, and academic
programs within Applied Engineering and Transportation Technology.
This position offers the opportunity to oversee a wide range of
administrative and operational functions, including budget
administration, class and facility scheduling, inventory
management, recordkeeping, event coordination, and special
projects. The role provides meaningful variety, allowing you to
apply strong organizational, problem-solving, and leadership skills
while contributing to the daily success and long-term goals of the
department.
As an integral member of the team, you will work closely with
faculty, staff, students, and university partners to ensure
efficient operations and exceptional service. This position also
offers opportunities to train and mentor student employees and
support staff, coordinate impactful events and meetings, and help
shape processes that enhance departmental effectiveness. If you
thrive in a collaborative environment, enjoy managing various
responsibilities, and want to make a visible impact within a
growing university community, this role offers a rewarding
opportunity to contribute to higher education while continuing to
develop your professional expertise.
Summary of Responsibilities
- Performs advanced and confidential administrative support
duties, including composing routine correspondence, meeting
minutes, financials, and obtaining factual information requiring
knowledge of policies/procedures of assigned and work-related
areas.
Informs students, faculty, and the public of departmental and
university services available and answers incoming requests for
information.
Coordinates the preparation and submission of various reports,
including timecards, PAFs, ESAFs, new hire paperwork completion and
submission, requisitions, purchase orders, travel requests, index
tracking and reconciliations, budget balances, etc. Establishes,
updates, and maintains files, inventories, ordering, receiving,
billing, distributing, and reconciling expenditures. Coordinates
the payroll process, including preparation, submitting, monitoring,
and maintaining payroll records.
Maintains inventory of office equipment and supplies and
administers other office duties as needed, which may include
supervision of office support.
Performs other job-related duties as assigned.
Qualifications / Licenses / Certifications
A standard high school diploma or equivalent, plus four years of
previous administrative experience with related key roles and
responsibilities, is required.
Preferred Qualifications:
- Knowledge of the Engineering or Transportation industry, as
well as experience in education administration.
- Associate's degree in business administration or other
administrative field.
- Event planner experience.
Knowledge / Skills / Abilities
Knowledge
- Knowledge of best practices in events, marketing
communications, correspondence, and appropriate matters of
etiquette in various settings or vehicles.
Skills
- Skill in office methods, techniques, practices, and
procedures.
- Skill in the use of computers and computer software
applications, including word processing, spreadsheets, email,
internet, databases, and presentations.
- Skill in the preparation and interpretation of reports, charts,
graphs, and tables.
- Strong interpersonal, problem-solving, and decision-making
skills.
- Exceptional customer service orientation and phone
etiquette.
- Maintain confidentiality at all times.
- Perform a variety of administrative support duties with minimum
supervision.
- Follow oral and written procedures and instructions.
- Communicate effectively, verbally and in writing.
- Must demonstrate the ability to communicate and work
effectively with people from a wide range of backgrounds and
perspectives
- Maintain confidentiality of highly sensitive information.
- Must demonstrate professional demeanor and poise.
Abilities
- Ability to plan and anticipate potential changes and act
accordingly.
- Ability to enact strategic changes affecting multiple
stakeholders, including high-level university leadership.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5501295/admin-support-iii-applied-engineering-transportation-tech
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