- Knowledge of common office operations and ability to quickly
learn administrative applications
- Ability to conduct tasks professionally, accurately, and
confidentially
- Ability to work independently and collaboratively in a team
environment
Highly Desired/Preferred
- Associate or Bachelor’s degree
- Previous college/university/institutional experience
- Experience successfully navigating complex organizational and
administrative policies and procedures
- Familiarity with software such as Workday and administrative
computing systems such as course schedules
RESPONSIBILITIES
The Program Assistant serves as administrative support for the
Clinical Mental Health Counseling and Master’s in Social Work
programs within the Department of Counseling Rehabilitation and
Human Services Department. The Program Assistant reports to and
works closely with the grant primary investigator and provides
support and aid to students, faculty, and programs.
- Assist with monitoring, tracking, and reconciling the grant
budget, funds, services and supplies, and purchasing expenses.
- Assist with accreditation processes, including documentation,
scheduling site visits, etc.
- Coordinate and manage programmatic and administrative
responsibilities including scheduling, data & information
management, record keeping and reporting related to program
operations.
- Assist faculty with purchases to support program development,
marketing, teaching and scholarship activities.
- Serve as search committee coordinator when needed for
department recruitment.
- Serve as back-up receptionist for the department as
needed.
DEPARTMENT INFORMATION
The Department of Counseling, Rehabilitation and Human Services
is characterized by committed student-centered professionals who
value teaching in a collaborative and participatory work
environment. The Department is committed to creating an inclusive
campus community. Candidates who have experience working
collaboratively with diverse individuals and/or groups and who can
contribute to fostering an inclusive environment are encouraged to
identify their experience in these areas. Graduates of the program
are well-prepared to serve in a variety of diverse settings
including public policy programs, mental health care agencies,
schools and educational environments, non-profit organizations,
Independent Living Centers, community-based agencies, hospital
settings, and more. Program faculty also actively engage in
collaborative scholarly work with campus, national, and
international stakeholders.
APPLICATION INSTRUCTIONS
Complete applications received by end of day, Monday, October 5,
2026 are ensured full consideration. Applications submitted
after October 5, 2026 may be reviewed at the discretion of the
search committee or until position is filled.
To apply, click on the APPLY button or go to:
https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than
five (5) attachments. Please combine documents where
appropriate.
Required application materials :
- Cover letter (* See below)
All final candidates will be asked to provide names, email
contact information, and/or phone numbers for three (3) references,
with at least one being from a manager or supervisor, during the
interview process.
*
Please use your cover letter to speak to each of the
Minimum/Required Qualifications for this position as listed above.
For each required qualification, describe your relevant experience,
using specific examples from your work history to illustrate how
your experience satisfies the requirement.
Official transcripts required at time of hire.
For questions regarding this position or recruitment, please
contact:
Search Chair: Andy Felton
Email: feltonan@uwstout.edu
If you need assistance with the online application process or if
you submitted your application prior to uploading all the required
application materials, please contact:
Search Coordinator: Traci Rassbach
Email: rassbacht@uwstout.edu
ADDITIONAL INFORMATION
Minimum starting hourly rate of $19.00, commensurate with
qualifications and experience.
A six-month probationary period is required
University of Wisconsin-Stout Polytechnic does not offer H-1B or
other employment-based visa sponsorship for this position. In
addition, UW-Stout is not an E-Verify employer and, therefore,
cannot support employment authorization under the STEM OPT
extension program. A successful applicant will be responsible for
ensuring eligibility for employment in the United States on or
before the effective date of the appointment and for maintaining
valid work authorization throughout the employment term. If you
have questions regarding employment eligibility, please contact
Human Resources at 715-232-2149.
Key Job Responsibilities:
- Tracks, stocks, orders, and inventories office supplies to
ensure adequate materials are available for workplace
operation
- Schedules logistics and secures resources for meetings,
conferences, travel, and work unit operations
- Sends, receives, copies, and distributes communications to the
appropriate entities according to established policies and
procedures
- Serves as first point of contact for individuals and groups
providing basic organizational information via phone, in person,
and through other communication mediums, routing more complex
inquiries to the appropriate entities
Guidelines to ensure consideration:
- Applicants must complete all required fields and attach all
required application materials.
- Within your cover letter address each of the Minimum/Required
Qualifications specified for this position. For each required
qualification, describe your relevant experience, using specific
examples from your work history to illustrate how your experience
satisfies the requirement.
It is the policy of UW-Stout Polytechnic to provide reasonable
accommodation to qualified applicants with disabilities. If you
need assistance, or accommodation in applying because of a
disability, please contact us using the information below.
Employment opportunities will not be denied because of the need to
make reasonable accommodation for a qualified individual's
disability.
The Universities of Wisconsin provides an excellent benefits
package including participation in the Wisconsin State retirement
plan, demonstrating our commitment to the diverse needs of our
employees.
Employment is contingent upon the final candidate’s completing a
criminal background check and being cleared to work by the Human
Resources Office. Employment is also contingent upon the final
candidate passing reference checks and an essential job function
test, as applicable. The reference check process includes asking
the final candidates’ professional references questions regarding
employee misconduct, sexual violence, and sexual harassment.
Reference checks must be conducted at a minimum with three
professional references, at least one of which must be a prior
supervisor.
Final candidates with previous employment within the Universities
of Wisconsin and State of WI agencies will be subject to additional
reference checks.
In response to a public records request, the Universities of
Wisconsin will not reveal the identities of applicants who request
confidentiality in their online application, except that the
identity of the successful final candidate will be released. See
Wis.
Stat. sec. 19.36(7).
UW-Stout Polytechnic is committed to providing safety and security
of all members of our community in accordance with the Clery Act.
For campus safety information and crime statistics visit:
https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.
