Admin Support III - First Year Center

Position Announcement

This role at Utah Valley University offers the opportunity to be at the center of a student-focused advising environment, directly supporting first-year student success. In this position, you'll contribute to a collaborative team by providing essential administrative and operational support to the First-Year Advising Center. From coordinating schedules and managing communications to supporting hiring, onboarding, and budget processes, the work is both varied and impactful-helping ensure students and staff have the resources they need to succeed from day one.

Ideal candidates will enjoy a dynamic, detail-oriented role where organizational skills, initiative, and professionalism are highly valued. You'll also play a meaningful part in event planning, student outreach, and data-informed projects, gaining exposure to higher education operations while making a tangible difference in the student experience. This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and wants to contribute to a welcoming campus community.

Summary of Responsibilities

• Scheduling & Student Support: Coordinates advisor calendars, appointment scheduling, and meeting logistics. Provides occasional front desk coverage, assisting with check-ins, drop-ins, and appointment support. Oversees all employee's online appointment scheduling systems and adjusts based on the academic cycle and departmental needs.
• Office Operations: Manages office supply ordering, equipment inventory, digital signage, and workspace organization.
• Budget & Finance: Supports financial processes including purchasing, expense tracking, budget reconciliation, and year-end closeout. Communicated budget status to director and ensures compliance with purchasing procedures.
• Hiring & Onboarding: Coordinates job postings, interview logistics, and onboarding for new hires. Prepares ePAFs and other necessary documentation, assigns equipment, and facilitates access setup to ensure smooth transition for incoming staff.
• Event Planning & Team Engagement: Organizes retreats, appreciation events, and team-building activities. Manages logistics such as scheduling, catering, materials, and communication. Supports department initiatives like the annual retreat and Culture and Professional Development committees.
• Communication & Outreach: Assists with outreach to newly admitted students and manages transition communications. Prepares and sends targeted emails to support student engagement and promote advising services.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.