Administration Coordinator

Job Description:

• School of Health and Rehabilitation Sciences
• Full-time, continuing position
• Base salary will range from $95,361 – $102,302 (HEW Level 6) + 17% Superannuation
• Based at our vibrant St Lucia campus

About This Opportunity

This is an exciting opportunity to play a trusted and influential role at the heart of the School of Health and Rehabilitation Sciences, supporting the Head of School and leadership team to deliver strategic, operational and people‑focused outcomes. Working within a collaborative, purpose‑driven academic environment, the Administration Coordinator will provide high‑level administrative coordination, bring clarity to complex processes, and contribute to initiatives that enable teaching, research and community impact across the School.

The School is dedicated to educating future healthcare professionals and delivering impactful research across the disciplines of audiology, occupational therapy, physiotherapy, and speech pathology. We offer eight undergraduate and postgraduate programs, host several world-leading research centres, and operate multiple healthcare clinics that provide a meaningful service to the community. Join us as we create real change!

Key responsibilities will include:

• Designing and delivering administrative processes and systems (SOPs, protocols) to meet business needs
• Preparing high-quality reports, agenda papers, and correspondence for executive decision-making
• Providing senior administrative support to leadership including scheduling/diary and handling complex enquiries by interpreting organisational policies
• Building and maintaining stakeholder relationships when coordinating projects, events, and operational activities
• Managing data, systems, and logistics including reporting, digital tools, and travel coordination

About You

Our ideal candidate will be a highly organised and proactive professional who brings confidence, discretion and sound judgement to their work. You will possess:

• A degree with subsequent relevant experience, or an equivalent combination of extensive experience and specialist expertise
• Demonstrated experience supporting decision-makers or an operational unit, and managing competing priorities with accuracy and professionalism
• Demonstrated expertise in administration and coordination, including high-level written and verbal communication skills and the ability to prepare clear, accurate executive-level documentation, with a strong customer service focus
• Proven project, event and operational coordination capability, with the ability to manage activities end to end, balance priorities and deliver quality outcomes
• A collaborative and inclusive working style, with well-developed interpersonal skills and a proactive, solutions-oriented approach to working with stakeholders
• High‑level proficiency in Microsoft Office and confidence working with administrative and information management systems
• The ability to understand, interpret and apply policies, procedures and regulatory frameworks

About UQ

As part of the UQ community, you will work alongside talented and committed colleagues from around the world, united by a shared purpose to create positive change. UQ’s core values of Creativity, Excellence, Truth, Integrity, Courage, Respect and Inclusivity underpin all that we do. These values guide our dedication to innovation, high standards, ethical behaviour and fostering a diverse and inclusive community.

UQ offers an inclusive, collaborative and ambitious workplace where professional staff play a vital role in enabling teaching excellence, world‑class research and meaningful community impact. You will enjoy a wide range of benefits and rewards, including up to 26 weeks paid parental and primary care leave, 17.5% annual leave loading, flexible and hybrid working options, access to health and wellbeing programs, a discounted Study for Staff program, on‑campus childcare, affordable parking, and genuine opportunities for professional development and career progression.

Interested?

For more information about this opportunity, please contact Pascale Nijssen, School Manager, at p.nijssen@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns with the ‘About You’ selection criteria above.

Other Information

Pre‑employment checks will include verification of the right to work in Australia (employer-sponsored work rights are not available for this position), a criminal history check, and other checks relating to gender-based violence matters or other integrity and conduct requirements.

We are dedicated to equity, diversity and inclusion and recognise that career pathways and opportunities differ. We encourage applications from candidates who may not meet every criterion but can demonstrate their potential relative to opportunity. We are happy to support accessibility needs throughout the recruitment process.

Applications close Sunday 31 May 2026 at 11.00pm AEST (Job Reference Number: R‑64249).
*Please note that interviews will be held the following fortnight.*