Administrative and Graduate Program Coordinator - Neuroscience and Anatomy

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Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Unit: School Of Medicine MBU

Department: Neuroscience & Anatomy

Department Summary:

In the Department of Neuroscience & Anatomy, research is one of our core tenets. With traditions anchored in the anatomical disciplines, our identity has evolved to reside in modern neuroscience, where our dedicated faculty and students engage in state-of-the-art research and scholarly activity with clinical translation potential in conditions ranging from anxiety to epilepsy to Alzheimer’s.

With labs and grant-funded projects led by our full-time department faculty and affiliate faculty in other academic units across VCU, we’re proud to contribute to the field by conducting innovative research the following focus areas: Central Nervous System Circuit Function, Central Nervous System Injury and Repair, Educational scholarship and Practice, Glial Cell Biology, and Molecular Mechanisms of Neuropsychiatric Disorders.

Duties & Responsibilities:

The successful candidate will be responsible for administrative support for the Department of Neuroscience and Anatomy as well as the interdepartmental Neuroscience Graduate Program in the VCU School of Medicine. The individual will be expected to interact well with all department members (faculty, postdocs, staff, students, and visitors) and to coordinate services, schedule activities, and manage workload in a timely, independent manner with the ability to maintain confidentiality.

This is a fully on-campus position. Typical hours: M-F 8/9am to 4/5p

Typical Tasks:

• Annual projects including faculty contracts, promotion and tenure, and assistance with space surveys and fixed asset inventory
• Travel training, coordination, and reimbursements (including departmental seminar series)
• Maintenance of various databases including student and faculty achievements and information regarding alumni, retirees, lab volunteers
• Graduate program support under the direction of the graduate program director
• Student Funding: Collaborate with department’s Finance Manager, SOM Graduate Education office, and faculty mentors to complete the student funding process for all graduate students trained in the department
• Faculty and staff timekeeping
• Department and graduate program website design and maintenance
• Production of the department’s quarterly newsletter
• Will serve as backup purchasing coordinator, ensuring timely procurement of necessary materials and resources for the department’s laboratories according to VCU purchasing guidelines

Qualifications:

Minimum Qualifications

• Bachelor’s degree or equivalent education and experience
• Minimum 5 years of experience supporting graduate-level educational programs
• Excellent communication and organizational skills
• A strong foundation in document writing, editing, and grammar
• Professional demeanor and ability to interact with students, faculty, and staff in a customer service-oriented manner
• Office skills must include advanced knowledge of MS Word, Excel, PowerPoint and Adobe
• Must be willing and able to learn various VCU systems
• Must be able to perform multiple tasks, meet deadlines, and maintain a strong work ethic
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications

• Experience using VCU systems such as Banner, RealSource, RealTime, Chrome River, GradTrak, ImageNow, and T4
• Skilled in web design
• Skilled in social media account maintenance to increase community engagement
• Skilled in event organizing to assist the department and graduate program with engagement activities & meeting planning

Salary Range: Commensurate up to $77k

Benefits : All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Exempt

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Fully Onsite

University Job Title: Sr Specialist SS 1-3

Contact Information: Contact Email: SOMHR@vcuhealth.org