Job Details

Office Services Management

Job Summary

Office Services Management

The Cardiovascular Medicine Division at the University of Utah seeks a leader in Administration/Office Services Management. This role blends administrative leadership, operations, and people support to keep Cardiovascular Medicine running smoothly. Direct/Manage/Supervise administrative and office services. Serve as the resource for employees in office-related needs. Lead staff and delegate office duties, including the following. Supporting onboarding and offboarding processes. Reinforce University culture, morale, and engagement. Coordinate office events, team activities, and communication. Provided leadership in meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back-office functions. Implement and maintain policies, procedures, and documentation while overseeing and ensuring the efficiency of office operations. Ensures compliance with University policies and regulatory requirements. Manage calendars, meetings, agendas, and minutes. Maintain daily and weekly reports and submit to appropriate personnel. Manage vendor and service provider relationships. May be responsible for managing the office budget, negotiating contracts and prices with office vendors, and serving as a general point person. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Supervisor, Office Services ManagementDirect/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinate and lead daily team activities. May spend a portion of time performing the work of those they supervise. Assist with management decisions and activities. Working knowledge of team function within the university.Expected Pay Range: $ 48,981 to $66,849
Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.This is a Supervisor-Level position in the Management track.Job Code: MZ2711Grade: M13

Senior Supervisor, Administrative / Office Services Management Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.Expected Pay Range: $53,879 to $73,534
Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.This is a Senior Supervisor-Level position in the Management track.Job Code: MZ2712Grade: M14

Manager, Administrative / Office Services ManagementDirect/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.Expected Pay Range: $59,267 to $80,888
This is a Manager-Level position in the Management track.Job Code: MZ2713Grade: M15

Senior Manager, Administrative / Office Services Management Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Second-level manager. Manages the activities of first-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.Expected Pay Range: $71,713 to $97,874 This is a Senior Manager-Level position in the Management track.Job Code: MZ2714Grade: M17

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Supervisor, Office Services Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Senior Supervisor, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Senior Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

1. Experience supervising administrative support professionals in a dynamic environment.
2. 3 years of experience supervising direct reports
3. Knowledge and experience working in a University or State employer environment
4. Prior work experience in a medical or healthcare environment

Special Instructions

Requisition Number: PRN44736B
Full Time or Part Time? Full Time
Work Schedule Summary: On site with hybrid option possible following initial period, subject to performance and business needs.
Department: 00226 - Cardiology
Location: Campus
Pay Rate Range: DOQ
Close Date: 7/2/2026
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/200226