Administrative and Office Assistant

its stakeholders both in and outside the university. Finally, she maintains departmental records and other duties that are pertinent to ensuring the smooth functioning of the department. KSA's and/or competencies required to successfully perform the work : These essentially include computer skills, database management, desktop publishing, good written and oral communication skills especially with students, faculty as well as other stakeholders, phone management, inventory, supervision of equipment maintenance, organization and data storage skills. In addition, the administrative assistant must possess the necessary skills and knowledge required to execute her duties as well as an understanding of the university's policies and procedures necessary to carry out departmental functions. Education, Experience, Licensure, and Certification required for entry into the position: Essentially, this position requires a high school diploma and at least five years’ professional experience. While it is not required, a certification in secretarial administration is highly desirable. Additionally, the ideal candidate will possess the following: the ability to manage records, customer service skills, telephone operation, data entry, minutes taking, office management skills and good oral and, communication skills. PREFERRED QUALIFICATIONS: Associate or Bachelor's Degree or some college experience or equivalency of experience Special Instructions: You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Candidates may show interest by submitting via online, the following: 1. A letter of interest (via cover letter). 2. A current resume (via resume). 3. Completed Application via Workday 4. Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts). 5. Names and contact information for three job references (include with resume). Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. Contact Information: Name: Office of Human Resources Phone: 757-823-8160 Email: NO EMAILED DOCUMENTS ACCEPTED In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer Contact Pathways