"Administrative Assistant 1, Academic Administration (NY HELPS)"

Position Information

Position Title: Administrative Assistant 1, Academic Administration (NY HELPS)

Department: Academic Administration

Posting Link: https://www.ubjobs.buffalo.edu/postings/60405

Job Type: Full-Time

Position Summary

The School of Management is seeking an Administrative Assistant 1 to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs. Key responsibilities include, but are not limited to:

• Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks.
• Coordinate meetings, presentations, and events.
• Assist with faculty searches by organizing agendas and travel arrangements.
• Accurately record and distribute meeting minutes as needed.
• Maintain office supplies and inventory.
• Communicate purchasing and expense report needs to the business office.
• Prepare reports and documents as requested.
• Support business function processing.

This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Non-competitive (NY HELPS):

• high school diploma or high school equivalency diploma
• two years of experience in administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business writing
• management of an office

OR

Competitive (NON-NY HELPS): Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.

Preferred Qualifications

Salary Range

$47,695

Contact Information

Contact's Name: Rachel Sluberski
Contact's Title: Senior Staff Assistant
Contact's Email: rslubers@buffalo.edu
Contact's Phone: 716-645-2305

Posting Dates

Posted: 12/19/2025
Deadline for Applicants: Open Until Filled