"Administrative Assistant 2"

Posting Description

ADMINISTRATIVE ASSISTANT 2, Architecture, will handle a variety of tasks in support of the Architectural Design + Urbanism discipline group; serve as a source to faculty, graduate students and visitors and serve as a liaison between section and Headquarters office; provide organizational support of section activities, including, but not limited to, travel arrangements for field trips; schedule section faculty meetings; and participate in events management related to academic and social activities including StudioPreview, Open Houses, lecture and exhibitions openings, end-of-term studio and thesis reviews, student social events, and conferences. Event management includes room reservations, set-up, catering, alcohol permission, advertising, serving as liaison with speakers and collecting RSVP’s, etc. Will monitor expenditures and prepare all forms of purchasing/ reimbursement documents as related to events, classroom supplies, and general office supplies; provide support for subject offerings, including room reservations, collection of grades and syllabi, guidance of Teaching Assistants as it relates to purchasing procedures; oversee the TA/RA placement each semester; participate in the admissions efforts throughout the year by answering inquiries from prospective applicants as support to the direct activities of the admissions committee; and be expected to perform routine tasks (mail, photocopying, distribution of office keys, etc.).

Job Requirements

• REQUIRED: A minimum of three years of experience in a professional administrative office support position, preferably in an academic environment.
• PREFERRED: Meticulous attention to detail; demonstrated organizational/events management experience; extensive computer proficiency, including standard Office suite, familiarity with Concur and CANVAS; and be proactive and resourceful, with upbeat customer service attitude and the ability to multitask with calm efficiency in a work environment with changing priorities.

Position requires occasional compensated extended hours related to special events.