"Administrative Assistant 2"

Job Summary

This position will perform administrative and operations functions exercising independent judgement and discretion and have a high level of responsibility in supporting Executive level board meetings and high-profile donor functions and special events. Direct administrative support with routine communication to board members of the President's Cabinet, Board members for AU, and interaction with high-level donors and constituents is included. Discretion, discernment, good judgement and confidentiality are of the utmost importance. The position requires a great deal of multi-tasking and is deadline driven. In addition, this individual will be responsible for assisting with budget tracking for a diverse and dynamic unit in support of a myriad of high-profile projects and events that must run seamlessly, reflecting great attention to detail and a commitment to the highest quality possible.

Responsibilities

The responsibilities include, but are not limited to:

• Provides overall administrative support to the Associate Vice President for Philanthropy including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed.
• Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others.
• Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. Includes helping with donor visit preparation and materials.
• Provides support to AVP's team inclusive of, but not limited to: schedules appointments as needed, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory.
• Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy.
• Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors.
• Helps with high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks.
• Provides occasional front desk coverage and serves as a backup receptionists for in person and telephone inquiries of the Philanthropy and Alumni Engagement department.
• Other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in related field and four years progressively responsible experience in administration support positions; or a high school diploma and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Advanced degree in related field, self-motivated, self-directed, collegial, results oriented. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

Knowledge, Skills, & Abilities

• Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations.
• Requires adaptability, good judgement and initiative.
• Excellent oral, written, and grammatical communications skills.
• Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software.
• Ability to multi-task, think creatively and handle a heavy workload.
• Excellent interpersonal, organizational skills, attention to detail, analytical abilities.
• A high energy level, integrity and sincerity.
• Strong organizational and time management skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Range: $17.88/hourly - $20.26/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 2/27/26 - until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=295325&PostingSeq=1