"Office Coordinator"

Office Coordinator

Job #: 042621

Location: Syracuse, NY

Pay Range: $17.80 - $21.15

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.

Job Type: Full Time

Job Description:

The Center for Policy Research (CPR) Office Coordinator provides administrative and operational support for a large policy research program, providing essential support across fiscal management, event coordination, faculty services, and public-facing operations. Working closely with the Associate Director, the coordinator manages fiscal transactions, including travel and expense reimbursements, supply orders, and credit card reconciliations. As the front desk liaison for the CPR office complex, the coordinator welcomes visitors, directs inquiries, and maintains professional operations.

The position oversees comprehensive planning and execution of multiple event series, including seminars with invited external speakers, webinars, and an annual health policy lecture, managing all aspects from guest communications through post-event follow-up. Additional responsibilities include providing administrative support to Center faculty (room scheduling, webpage updates, accessibility compliance), with backup support for social media platforms, website maintenance, and newsletter coordination. This role requires exceptional organizational skills, attention to detail, and the ability to exercise independent judgment while managing multiple priorities simultaneously in a dynamic academic research environment.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Education and Experience:

• Associates degree, business school, or equivalent office work experience, including sufficient computer training.
• Must have experience using Microsoft Office software suite.
• Ability to work on various projects and to work independently a must.
• Organizational skills and attention to detail a must.
• Must have good writing and interpersonal communications skills.
• Experience working within higher education is a plus.
• Candidates with a high school diploma and relevant experience will also be considered.

Skills and Knowledge:

• Microsoft Office software expertise, Canva and Constant Contact design experience, social media (Facebook, X, LinkedIn, Bluesky), Zoom operations, and the ability to remain professional in an ever-changing work environment.
• Attention to detail is extremely important, specifically for communications with faculty and visitors and written communication about events and fiscal transactions/reports.
• Discretion in dealing with fiscal information.
• Able to set priorities to balance the diverse duties and demands of this position.

Responsibilities:

• Work with the Associate Director to provide fiscal support for Center faculty and graduate students, including preparing travel and expense reimbursements, processing supply orders, reconciling credit card purchases, and ensuring timely and accurate completion of all transactions.
• Respond to questions that may arise throughout this process.
• Serve as the primary point of contact for the Center for Policy Research office complex by welcoming visitors and providing clear direction to faculty, staff, students, and guests.
• Maintain a professional and courteous presence while managing multiple competing demands.
• Exercise independent judgment in overseeing front desk and office operations and resolving inquiries efficiently.
• Oversee comprehensive logistics, planning, and execution of multiple CPR event series, including a seminar series with invited guest speakers, a webinar series, and an annual health policy lecture.
• Responsibilities span the full event lifecycle: managing guest communications and logistics, coordinating event promotion, and conducting post-event follow-up to ensure seamless, professional experiences for speakers and attendees.
• Provide administrative support to over 30 Center faculty, including scheduling meetings and events, updating faculty webpages, and ensuring documents meet accessibility standards.
• Provide backup for CPRs digital communications, including maintaining social media platforms and website content, as well as coordinating on the development of the annual CPR newsletter to support the Centers external communications and research dissemination efforts.

About Syracuse University:

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

To apply, visit https://www.sujobopps.com/postings/112468