Administrative Assistant 3
Walla Walla Community College
Salary: $3,811.00 - $4,987.00 Monthly
Job Number: 2026-105G
Location: Walla Walla, WA
Department: VPI/INSTRUCTION OFFICE
Closing: Continuous
This position is open until filled. First consideration will be given to applicants whose complete application has been received by 6/23/2026 at 11:59pm PST.
General Responsibilities:
The Administrative Assistant provides advanced administrative and clerical support to the Dean of Workforce, Transfer and Trades.
Essential Functions:
Dean and Division Support
- Serve as liaison between the Dean's office, faculty, staff, students, and external partners.
- Manage the Dean's calendar, coordinate meetings, and ensure deadlines are met.
- Draft, edit, and distribute correspondence, reports, and communications.
- Screen calls, visitors, and correspondence, and ensure appropriate follow-up.
- Represent the Dean at meetings and take minutes as appropriate and requested.
- Coordinate room reservations, technology setup, and virtual meeting platforms.
Financial and Budget Management
- Reconcile and process purchasing card (PCard) charges for Dean, coordinate and process travel requests and reimbursements in accordance with college and state policies.
- Track and monitor division budgets, including professional development funds.
- Prepare and distribute budget reports to the Dean.
- Ensure budget expenditures are coded correctly and comply with state and institutional guidelines.
Course Scheduling and Faculty Workload
- Assist in tracking course scheduling and enrollment data; recommend adjustments based on enrollment.
- Track and prepare faculty workload and payroll data in collaboration with the Instructional Support Specialist, Dean, and other support staff.
Personnel Support
- Coordinate and assist with recruitment processes, including scheduling interviews, participating on search committees, and onboarding new staff and faculty.
- Ensure resources are available for new personnel.
- Process and track personnel-related documents, stipends, and reassignments.
Special Projects and Grants
- Assist with grant preparation, submission, and reporting by gathering enrollment, budget, and program data.
- Support division activities, projects, and community partnerships as assigned by the Dean.
