"Administrative Assistant 4"

Position Overview

The Administrative Assistant 4 provides high-level administrative support to the Chair of the Department of Food, Agricultural and Biological Engineering (FABE) at the Columbus campus. This role requires independent decision-making, excellent organizational skills, and the ability to manage confidential information with professionalism. The successful candidate will play a key role in supporting departmental operations and communications.

Key Responsibilities

• Manage the Chairs appointment calendar and coordinate daily activities.
• Prepare agendas, schedule meetings, and support departmental communications.
• Draft and respond to correspondence on behalf of the Chair.
• Arrange and process travel requests, reimbursements, and PCard expense reports using Workday.
• Coordinate travel and lodging for guests and visitors.
• Maintain office supplies and oversee general administrative needs.
• Organize and manage faculty promotion and tenure documentation and activities.
• Assist with faculty and staff recruitment, including interview coordination.
• Maintain faculty CVs and prepare administrative reports (e.g., program reviews, accreditation self-studies, strategic plans).
• Support the development and maintenance of departmental documents such as the Pattern of Administration and Appointment, Promotion, and Tenure guidelines.
• Manage faculty and staff performance evaluations and related documentation.
• Collaborate effectively with team members and perform additional duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Certification or vocational training may be required.
• Minimum of 4 years of relevant administrative experience.
• Associate degree in a relevant field preferred.
• Experience with Workday or similar systems preferred.

Preferred Qualifications

• 6 or more years of administrative experience in a higher education or research environment.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Familiarity with university policies and procedures.

This job profile is a Administrative Assistant 4 (T4 level) position on the career roadmap.
The pay range for this position is $24.76-$32.33/hr.
The offer for this position will fall within this range based on internal equity, units available budget, and the candidates qualifications

Department: Department of Food, Agricultural and Biological Engineering (FABE)
Location: Columbus Campus
Reports To: Chair, Food, Agricultural and Biological Engineering