Position Title:
Administrative Assistant, Advising and Academic Services
(CL-2)
Department/School:
Advising & Academic Services
Salary/Pay Rate:
$20.66/hour - $21.69/hour
Job Summary:
The Administrative Assistant, Advising and Academic Services (CL-2)
provides specialized support to the Center for Advising and
Academic Services by processing and compiling information,
preparing reports, and completing other specific administrative
duties.
Physical Effort & Work Environment
The work environment consists of exposure to physical conditions
typical of a normal office environment. Most of the job is
performed while sitting, although the work may require occasional
standing or walking and/or the lifting and carrying of small
objects.
Vacation days may not be approved during the following "black
out" periods: two weeks before and two weeks after the starting
date for the fall semester; one week before and two weeks after the
starting date for the spring semester; and during the two- week
period leading up to graduation.
Minimum Qualifications:
The ideal candidate will be a high school graduate, have 5-7 years
of progressively responsible secretarial/clerical work or any
combination of training, experience and education sufficient to
indicate an ability to do the work. All candidates must also be
able to demonstrate general computer proficiency with Microsoft
Office Suite.
Requisite Skills
5B-Intermediate Written Communication
Consistently demonstrates ability to create routine correspondence
or update template or samples with speed and accuracy. Utilizes a
comprehensive knowledge of supported word processing software
office
6B-Intermediate Office Organization
Consistently demonstrates ability to manage operational aspects of
the with minimal to no supervision, including time management,
information distribution, and project deadlines. Consistently
demonstrates ability to file documents and student records using
standard filing procedures as well as a familiarity with retention
policies
7B-Intermediate Record & Data Processing
Consistently demonstrates ability to process routine forms and
records quickly and accurately, using multiple programs, and
investigate and resolve problems such as missing or inaccurate
data. Consistently demonstrates attention to detail
9B-Intermediate Auditing & Data Reconciliation
Consistently demonstrates ability to audit accuracy of data and
investigate discrepancies, as well as reconcile expense reports.
Errors are located using developed attention to detail. Errors
committed are of average severity, and overall risk to institution
is concerning and may necessitate corrective action
15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and
sensitivity to the concerns or interests of others in conveying
information. Demonstrates the understanding of factual information
and the use of persuasion tactics to help others identify solutions
or possible alternative courses of action
17B-Intermediate Responsibility
Consistently demonstrates ability to prioritize, coordinate and
complete (start to finish) basic work assignments with minimal to
no assistance or instruction, such as preparing faculty appointment
letters
18C-Advanced Organizational Knowledge
Consistently demonstrates extensive knowledge of entire University
and outside organizations
Essential Functions:
- Serve as a point of contact over the phone, in person and
online, for students, parents, faculty, staff and the general
public
Answer questions as able or refer inquiries to appropriate
person
Open, sort and distribute office mail. Process outgoing
mail
Access department calendars; schedule and log appointments as
necessary
Assist in event organizing or scheduling
Create, update and proofread various correspondence and
documents
Maintain complex filing systems, including student and faculty
files
Enter and manage information in department computer system;
information may be of a confidential nature
Manage and reconcile independent budgets and financial
records
Purchase office supplies and equipment when needed
Train and supervise student workers
Maintain knowledge of state and federal regulations pertinent
to position
Possess intimate knowledge of entire institution
Consistently demonstrate courtesy, tact, professionalism and
the ability to handle difficult people
Perform other job-related duties as required
Required Application Documents:
Resume, Cover Letter, & Contact Information of 3 Professional
References
About the Department/School:
The Center for Advising & Academic Services (CAAS) is dedicated
to helping students develop skills required to demonstrate academic
success while developing the advising structure required to support
our faculty and staff advisors.
In line with the
Marist 100 commitment
of
Student Centrality, CAAS is dedicated to teaching
skills and providing the necessary resources that will help both
students and advisors thrive.
About Marist University:
Founded in 1929, Marist is a comprehensive, independent four-year
institution whose signature educational approach blends the liberal
arts with pre-professional studies and emphasizes experiential
learning to enrich classroom instruction. With campuses in
Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs
offering a variety of international study, Marist is a portal to
the world and is devoted to nurturing a welcoming, inclusive
community. Through six schools offering almost 50 majors, Marist
cultivates the intellectual growth and well-being of its more than
6,000 undergraduate and graduate students and encourages them to
color outside traditional academic lines as they pursue coursework
and personal experiences that provide valuable occupational
expertise and reflect their individual passions. Marist has been
acclaimed a top institution in the nation by U.S. News & World
Report, the Wall Street Journal/College Pulse, Princeton Review,
and others. To learn more, please visit
https://www.marist.edu/about
Type of Position:
Full-time
Classification:
CWA (Full-Time)
Months per Year:
12
Work Schedule:
Monday-Friday, 8:30am - 5:00pm
Hours per Week:
37.5
Location:
Marist University Main Campus
Number of Position Openings:
1
Equal Employment Statement:
Marist University is committed to creating an inclusive workforce
on our campus by ensuring that barriers to equal employment
opportunity and upward mobility do not exist here. To this end, the
University will strive to achieve the full and fair participation
of all members of the Marist community.
Equal opportunity means employment, development, and promotion of
individuals without consideration of race, color, disability,
religion, age, sex, marital status, national origin, sexual
orientation, or veteran status unless there is a bona fide
occupational requirement which excludes persons in one of these
protected groups. The University will review its employment
policies and procedures to ensure that barriers which may
unnecessarily exclude protected groups are identified and
eliminated. The University will also explore alternative approaches
if any policy or practice is found to have a negative impact on
protected groups.
Marist's policy of non-discrimination includes not only employment
practices but also extends to all services and programs provided by
the University. It shall be considered a violation of University
policy for any member of the community to discriminate against any
individual or group with respect to employment or attendance at
Marist University on the basis of race, color, disability,
religion, age, sex, marital status, national origin, sexual
orientation, veteran status, or any other condition established by
law.
Advertised: June 26, 2026 Eastern Daylight Time
Applications close:
