Job Description Summary

The Annenberg Public Policy Center (APPC) is seeking a versatile, motivated Administrative Assistant with excellent writing and communication skills to provide administrative support to the APPC Director and work on a variety of writing, media, event, and communication tasks.

Job Responsibilities

Supporting the APPC Director:

Have full access to and manage APPC Director’s calendar, including teaching, research, travel, speaking engagements, student meetings, staff meetings, etc.
Book travel for APPC Director, draft detailed itineraries for trips and meetings, prepare travel reimbursement requests in Concur.
Greet/escort Director’s visitors to the building/office.
Answer Director and APPC phone lines.
Maintain list of APPC Director obligations, priorities and deadlines.
Organize requests to Director for things like recommendations, draft recommendations.
Create presentation materials for APPC Director presentations.

Supporting the APPC Director and APPC Deputy Director:

Maintain a network of contacts key to APPC programming and development activities.
Draft and send communications in various forms on behalf of the APPC director and APPC Deputy Director.

Assisting the APPC Director of Communication:

Update APPC website, writing website news posts.
Helping to manage social media accounts.
Update databases of contacts and assist with tracking media coverage.
Develop thumbnail graphics and video clips for news releases and social media.
Format press releases for posting and distribute via press release sites and MailChimp.

Assisting the APPC Director of Events and Facilities and division/institute directors:

Coordinate APPC-Annenberg Foundation Trust at Sunnylands retreats.
As time allows, assist with execution of other APPC events.
File materials in and retrieve materials from APPC archives.

Position Length: This is a three-year, term-limited position through June 30, 2029, with extension contingent on funding and other factors.

Qualifications

A High School Diploma and 3 to 5 years of experience or the equivalent combination of education and experience is required. Bachelor’s degree preferred.
Office administrative experience required, preferably in an academic environment.
Excellent writing and communication skills needed.
Experience with Excel and PowerPoint and additional presentation tools preferred.
Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
Social media campaign experience desirable.
Academic research and academic writing/citation experience helpful.
Attention to detail and ability to manage and prioritize multiple tasks essential.

Application Instructions

Required Documents: Resume, Cover Letter

Job Description Summary

Job Responsibilities

Supporting the APPC Director:

Have full access to and manage APPC Director’s calendar, including teaching, research, travel, speaking engagements, student meetings, staff meetings, etc.
Book travel for APPC Director, draft detailed itineraries for trips and meetings, prepare travel reimbursement requests in Concur.
Greet/escort Director’s visitors to the building/office.
Answer Director and APPC phone lines.
Maintain list of APPC Director obligations, priorities and deadlines.
Organize requests to Director for things like recommendations, draft recommendations.
Create presentation materials for APPC Director presentations.

Supporting the APPC Director and APPC Deputy Director:

Maintain a network of contacts key to APPC programming and development activities.
Draft and send communications in various forms on behalf of the APPC director and APPC Deputy Director.

Assisting the APPC Director of Communication:

Update APPC website, writing website news posts.
Helping to manage social media accounts.
Update databases of contacts and assist with tracking media coverage.
Develop thumbnail graphics and video clips for news releases and social media.
Format press releases for posting and distribute via press release sites and MailChimp.

Assisting the APPC Director of Events and Facilities and division/institute directors:

Coordinate APPC-Annenberg Foundation Trust at Sunnylands retreats.
As time allows, assist with execution of other APPC events.
File materials in and retrieve materials from APPC archives.

Position Length: This is a three-year, term-limited position through June 30, 2029, with extension contingent on funding and other factors.

Qualifications

A High School Diploma and 3 to 5 years of experience or the equivalent combination of education and experience is required. Bachelor’s degree preferred.
Office administrative experience required, preferably in an academic environment.
Excellent writing and communication skills needed.
Experience with Excel and PowerPoint and additional presentation tools preferred.
Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
Social media campaign experience desirable.
Academic research and academic writing/citation experience helpful.
Attention to detail and ability to manage and prioritize multiple tasks essential.

Application Instructions

Required Documents: Resume, Cover Letter

Job Description Summary

Job Responsibilities

Supporting the APPC Director:

Have full access to and manage APPC Director’s calendar, including teaching, research, travel, speaking engagements, student meetings, staff meetings, etc.
Book travel for APPC Director, draft detailed itineraries for trips and meetings, prepare travel reimbursement requests in Concur.
Greet/escort Director’s visitors to the building/office.
Answer Director and APPC phone lines.
Maintain list of APPC Director obligations, priorities and deadlines.
Organize requests to Director for things like recommendations, draft recommendations.
Create presentation materials for APPC Director presentations.

Supporting the APPC Director and APPC Deputy Director:

Maintain a network of contacts key to APPC programming and development activities.
Draft and send communications in various forms on behalf of the APPC director and APPC Deputy Director.

Assisting the APPC Director of Communication:

Update APPC website, writing website news posts.
Helping to manage social media accounts.
Update databases of contacts and assist with tracking media coverage.
Develop thumbnail graphics and video clips for news releases and social media.
Format press releases for posting and distribute via press release sites and MailChimp.

Assisting the APPC Director of Events and Facilities and division/institute directors:

Coordinate APPC-Annenberg Foundation Trust at Sunnylands retreats.
As time allows, assist with execution of other APPC events.
File materials in and retrieve materials from APPC archives.

Position Length: This is a three-year, term-limited position through June 30, 2029, with extension contingent on funding and other factors.

Qualifications

A High School Diploma and 3 to 5 years of experience or the equivalent combination of education and experience is required. Bachelor’s degree preferred.
Office administrative experience required, preferably in an academic environment.
Excellent writing and communication skills needed.
Experience with Excel and PowerPoint and additional presentation tools preferred.
Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
Social media campaign experience desirable.
Academic research and academic writing/citation experience helpful.
Attention to detail and ability to manage and prioritize multiple tasks essential.

Application Instructions

Required Documents: Resume, Cover Letter

Administrative Assistant, Annenberg Public Policy Center

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA