Support students, faculty, staff, and visitors and monitor
front desk traffic
Maintain a neat and orderly work environment
Apply advanced understanding of department programs, policies,
and university resources to resolve routine and non-routine
inquiries
Serve as departmental liaison to Information Technology
Services (ITS), Facilities, the copying center, and other
university offices
Purchasing & Budget Monitoring
- Purchase and monitor department supplies as needed
- Maintain detailed Excel purchase records and retain receipts in
a shared folder
- Liaise with student clubs to support their activities and
coordinate catering needs
- Monitor spending across all department purchases and student
club budgets
Room Management & Facilities
- Manage room scheduling, ensure functioning audiovisual (A/V)
equipment, and arrange seminar room cleaning when required
- Submit work orders and liaise with Facilities to ensure the
department is clean, safe, and fully functioning
- Maintain office equipment
- Assist with assigning offices to faculty, graduate students,
and visitors
Records & Correspondence
- Maintain organized electronic filing and records management
systems
- Manage department mail, package deliveries, and inter-office
correspondence
- Manage department listservs and email distribution lists and
disseminate departmental communications
Event Coordination
- Plan, organize, and coordinate department events, including
faculty speaker seminars and other student- and research-facing
initiatives
- Manage event logistics from start to finish, including space
reservations, catering, A/V, signage, materials, attendee
communications, on-site setup, and post-event follow-up
- Prepare event materials, briefing documents, and printed
programs; manage the department event calendar and flag scheduling
conflicts
- Coordinate travel and hospitality for visiting speakers and
faculty candidates and process reimbursements with the Budget
Coordinator
General
- Assist with additional projects and administrative tasks as
needed
Minimum Qualifications
Required
- Associate's degree
- Advanced proficiency with Microsoft Office Suite, including
Word, Excel, PowerPoint, Outlook, and Teams
- Consistently positive attitude and professional demeanor with
strong attention to detail
- Ability to work in a fast-paced environment, manage competing
priorities, and remain flexible as priorities shift
- Outstanding interpersonal and communication skills, with the
ability to interact professionally with individuals at all levels,
internal and external to the department, with tact and
diplomacy
- Readiness to take on responsibility and willingness to pitch in
and help others
- Strong initiative, with the ability to identify what needs to
be done and act independently without close supervision
- Demonstrated ability to manage competing priorities, exercise
sound independent judgment, and carry out complex assignments with
minimal supervision
- Excellent written and verbal communication skills, including
the ability to draft professional correspondence, presentations,
and reports on behalf of the department
- High level of discretion in handling confidential
information
Preferred
- Bachelor's degree
- Experience with university systems such as Concur or
Workday
Position Type
General Administration
Additional Information
Northeastern University considers factors such as candidate work
experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit
eligible employees. This includes medical, vision, dental, paid
time off, tuition assistance, wellness & life, retirement- as
well as commuting & transportation. Visit
https://hr.northeastern.edu/benefits/ for
more information.
All qualified applicants are encouraged to apply and will receive
consideration for employment without regard to race, religion,
color, national origin, age, sex, sexual orientation, disability
status, or any other characteristic protected by applicable
law.
Compensation Grade/Pay Type:
106H
Expected Hiring Range:
$23.37 - $32.14
With the pay range(s) shown above, the starting salary will depend
on several factors, which may include your education, experience,
location, knowledge and expertise, and skills as well as a pay
comparison to similarly-situated employees already in the role.
Salary ranges are reviewed regularly and are subject to
change.
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Administrative-Assistant_R143056
je-69322c759e764a26973c5d01e82e6cd3
