"Administrative Assistant - Clinic"

Job Details

Position Summary

AUIB is seeking a dynamic and experienced full-time pharmacist to drive its mission of improving the health and wellness of our communities. In this pivotal role, the Full-time clinic administrative assistant will greet patients, schedule appointments, manage patient records, and clinic related paperwork. If you’re an innovative leader with a passion for patients’ safety & education, this role is for you. Whether you’re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.

Key Responsibilities

1. Provide administrative and clerical support to the Clinic Manager and medical staff.
2. Maintain accurate records of clinic operations, staff schedules, and compliance documentation.
3. Prepare reports, correspondence, and presentations as required.
4. Coordinate procurement requests and inventory management for medical and office supplies.
5. Support the onboarding of clinic staff and coordination of staff training sessions.
6. Assist in organizing health awareness events and employee wellness initiatives.
7. Liaise with HR, Finance, and Facilities departments for operational coordination.
8. Ensure adherence to confidentiality, data protection, and institutional policies.

Ideal Candidate Profile

1. Be thorough, patient, and able to stay calm under pressure.
2. Have excellent customer service and verbal communication skills.
3. Comfort with handling both administrative and patient-facing tasks.
4. Pay attention to detail.
5. Familiar with basic computer programs and the ability to learn new software is necessary.

Education and Experience

• Bachelor’s degree in business administration, Public Health Administration, or related field.
• Minimum of 3 years in administrative support, preferably in a healthcare or university environment.
• Fluent in Arabic and English.
• Proficiency in MS Office; experience with ERP systems preferred.

Why AUIB?

Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.

Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.

Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.

A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.

A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.

Application Requirements:

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
• Identification: A valid national ID or passport is required for the application process.

Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview:

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: Provide contact details for three references who have either worked with you or supervised your work.