Providence College

Administrative Assistant, Corporate and Foundation Relations/Planned and Estate Giving

Closes: Nov 16, 2026

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Overview

Provide administrative and operational support for the Offices of Corporate and Foundation Relations and Planned and Estate Giving. Manage time-sensitive tasks confidential donor and prospect information, and a wide range of administrative workflows that enable both offices to function efficiently.

Duties and Responsibilities

Prepare, organize, and maintain departmental records, files and databases including confidential donor, prospect, and gift information. Serve as an internal resource on administrative processes related to gift handling, particularly retirement plan distributions, foundation and corporate grants, and other specialized gift types. Ensure the accuracy, maintenance, and reconciliation of departmental financial accounts, process invoices and credit card payments, prepare transmittal reports and…

billing, and complete precise, timely data entry within the College's accounts payable system.(35%)

Compose and produce correspondence and reports. Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating and importing linked spreadsheets, creating mail, envelope, and table merges, creating and editing captions, adding graphics, editing images, footnotes, endnotes, indices, and tables of content. Track and confirm database details of processed gifts to ensure accuracy and maintain donor records within Affinaquest including appropriate contact info and individuals representing corporate and foundation entities. Serve as the primary editor and point of contact for the internal marketing team and external marketing and communications vendors.(20%)

Execute acknowledgement processes for gifts and grants, including producing gift receipts and stewarding members of the Harkins Society through personalized correspondence and coordination of annual society events. Engage constituents, prospects, volunteers, and campus partners by phone, email, mail, and in person, address inquiries, book gifts, track internal grant approvals, and support effective communication across both offices.(20%)

With supervision, organize and coordinate special projects for Corporate and Foundation Relations, including presentations, foundation site visits, letters of inquiry and grant applications, grant stewardship and impact reports, newsletters, education programs, and special events. Assist with corporation and foundation prospect research using databases and online resources, providing accurate and timely support for fundraising strategies and institutional partnerships.(20%)

MARGINAL DUTIES :

Answer phones, greet, and direct visitors to appropriate areas or persons. (5%)

Perform all other duties as maybe required.

Education and Experience

Associate's degree from an accredited institution.
Three to five years of experience as administrative supporting higher education or advancement, or an equivalent combination of education and experience.
Working knowledge of Microsoft Office applications and database systems.
Knowledge of, or a drive to learn, basic graphic design and the production of marketing materials in accordance with institutional brand guidelines (Adobe, Thank View, e.g.)
Strong prioritization skills
Ability to take initiative and manage multiple tasks effectively.
Ability to work collaboratively as part of a team.
Strong verbal and written communication skills.
Consistently meets deadlines.

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting in a normal seated position for extended periods of time
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about

DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

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About the employer

Providence College

3.5 Star Employer Ranking

AcademicJobs.com is the premier platform to discover Providence College jobs, connecting talented professionals with rewarding career opportunities at one of New England’s leading Catholic liberal arts colleges. Providence College (PC), located in Providence, Rhode Island, is renowned for its commitment to academic excellence and Dominican values, making PC uni jobs highly appealing to academics and professionals globally. PC careers offer a supportive and mission-driven environment for individuals to thrive. PC university careers span a diverse range of disciplines, reflecting the college’s key areas of academic specialization, including business, education, theology, history, and biological sciences. Employment Providence College includes roles such as faculty instructors, adjunct professors, academic advisors, and professional staff positions, catering to various expertise levels. For those pursuing PC jobs Providence, the college’s vibrant campus provides a collaborative workplace in a culturally rich and dynamic city. PC vacancies and job posting s are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, student mentorship, and administrative roles. Jobs at Providence College cover fields like psychology, social work, and global studies, aligning with the college’s mission to foster intellectual inquiry and service to others. Each PC vacancy is an opportunity to contribute to a close-knit academic community dedicated to holistic student development. Providence College Employment Opportunities are diverse, with PC job Opportunities ranging from academic faculty to operational and student support roles. A PC Career offers the chance to join an institution that values faith, community, and intellectual rigor. PC uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest PC vacancies. Jobs at PC uni are ideal for those passionate about advancing liberal arts education and Catholic values. PC job postings include positions in literature, mathematics, and professional services such as admissions and IT support. PC Employment through AcademicJobs.com connects talented individuals with PC Uni vacancies, providing a seamless pathway to join a distinguished college driving progress in Rhode Island and beyond.

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Administrative Assistant, Corporate and Foundation Relations/Planned and Estate Giving