Position Summary

This position exists to support the daily operations of the Associate Vice President/Dean of Students at MSU Denver while working collaboratively with a team to support the 23 programs and services across Student Engagement & Well-being, a unit within Enrollment & Student Affairs. This position assists with a variety of administrative tasks to ensure the smooth and efficient operation of the unit.

Responsibilities

Administrative Assistance - 55%

• Provide administrative support to the AVP/Dean of Students and SEW Operations Team with calendaring, meeting requests, meeting minutes, document management and special projects as required.
• Handle incoming and outgoing executive correspondence, including emails, letters, and phone calls.
• Assist in the preparation of reports, presentations, and other documents.
• Support coordination of events and meetings, including logistics and catering arrangements.
• Help organize SEW unit events.
• Assist with various projects and initiatives as assigned.
• Manage logistical tasks like space organization and resource allocation within the unit.

General Office Support - 30%

• Serve as the primary point of contact for students, staff, visitors and callers.
• Provide administrative support for in-person/hybrid meetings.
• Monitor and manage unit resources, including office supplies and equipment.
• Maintain confidentiality of sensitive information.
• Supervision of student staff, as needed.

Communications, Resource Awareness, and Outreach - 10%

• Support unit communications, including website updates, social media content, internal announcements.
• Develop and maintain relationships with students, staff, alumni, university offices, and other key stakeholders.

Other Duties as Assigned - 5%

Contribute to various other tasks and projects that support the unit's goals.