"Administrative Assistant, Div. of Health Care Technologies"

Salary:

$40,678.00 Annually

Location:

Jordan Campus, UT

Job Type:

Non Exempt Staff Full Time

Job Number:

202500555

Division:

Academic Affairs

Department:

Bus. IT & Medical Technologies

Closing Date:

1/31/2026 11:59 PM Mountain

FLSA:

Non-Exempt

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

Under minimal supervision, the Administrative Assistant provides moderately complex secretarial and general administrative support to the Associate Dean (AD). Assists with the day-to-day operations of the department, often involving confidential information.

Essential Duties & Responsibilities

• Perform routine clerical functions.
• Compile, produce, and edit quality finished memoranda and other business correspondence using Office 365.
• Schedule meetings and coordinate AD calendar.
• Schedule remote meetings using Zoom and/or other platforms.
• Make and reconcile travel arrangements, mileage requests, etc.
• Maintain files both electronically and hard copies.
• Distribute mail and ordering supplies.
• Screen calls and take messages, disseminate specific program information to students, employees, and others, answer questions, and make referrals when appropriate.
• Manage general operations of the office which includes working with confidential faculty and student information, coordinating activities with other departments, and outside contacts.
• Maintain Complio database for medical students in CNA, CMA, Pharm Tech programs.
• Assist with enrollment issues related to CNA and CMA students at the West Valley Center.
• Assist ESL overflow needs with the Spanish students in the West Valley medical programs.
• Help in assisting Spanish translation and phone calls from ESL students interested in SLTech programs.
• Disseminate general information to students, employees, and others.
• Explain department and college policies and procedures.
• Process and prepare fiscal and budgetary documents which may include departmental requisitions, purchase orders, inventories, personnel and employment records, payroll for hourly employees/adjunct faculty, and budget reconciliations.
• Track expenditures of related instructional programs.
• Track budgetary issues related to multiple program areas to utilize student fees, grant monies and E&G funding.
• Assist in program development activities including scheduling DACUMs, conducting labor market surveys, and tracking program changes.
• Assist with recruiting at community events after normal business hours and Saturdays when needed.
• Provide faculty support.
• Process teaching agreements and full-time faculty load sheets.
• Maintain files for program areas.
• Provide administrative support to Program Advisory Committees, including compiling minutes, scheduling rooms, arranging parking permits, food, etc.
• Recruit ECPAC members for multiple program areas.
• Other duties as assigned.

Knowledge Skills & Abilities

• Business English, math, accounting, writing, spelling, punctuation, and vocabulary skills.
• Demonstrated organizational skills and general office procedures and methods.
• Specific departmental and college policies, procedures, and operations.
• Basic office bookkeeping and budget accounts.
• Proficiency with Outlook email and calendar functions, Banner, SharePoint, Etrieve and SLCCBuy.
• Develop and format business letters and correspondences.
• Develop spreadsheets for gathering data and tracking expenses.
• Type 50 wpm.
• Take minutes and report business meetings accurately.
• Follow written and oral instructions effectively and accurately.
• Prioritize time and perform multiple tasks effectively.
• Research and analyze data.
• Demonstrated excellent communication and interpersonal skills and work ethic.
• Safeguard confidential information.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Minimum qualifications

• Associate's degree or two years post high school.
• One (1) to four (4) years of related full-time experience.

Trade off 1:1 in experience/education requirement.

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