Administrative Assistant for Academic Practice Partnerships
Position Information
Job Title
Administrative Assistant for Academic Practice Partnerships
Posting Number
S1698P
Pay Range
Compensation for this position is expected to range between $26.00 and $27.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.
Position Summary
The Administrative Assistant provides comprehensive administrative and operational support to the College of Nursing, with a primary focus on the Academic Practice Partnerships and Clinical Affiliations division. This role is responsible for overseeing compliance management systems, including background screening processes, and maintaining accurate student placement data.
In addition, the Administrative Assistant supports event planning and execution, coordinates projects, manages scheduling, and provides oversight of student workers. This position works closely with the Associate Dean for Academic Practice Partnerships and the Clinical Affiliations team, while also serving as a key point of contact for students seeking guidance and assistance with clinical placements.
Essential Duties and Responsibilities
- Provide high-level administrative and operational support for the Academic Practice Partnerships and Clinical Affiliations division, ensuring alignment with college priorities and compliance requirements.
- Coordinate and execute meetings, events, and workshops that support faculty, students, and clinical partnership initiatives.
- Oversee scheduling and utilization of facilities and resources to maximize efficiency and support clinical and academic activities.
- Develop, track, and maintain project plans, including timelines, agendas, minutes, and follow-up actions to ensure timely completion of initiatives.
- Recruit, train, supervise, and schedule student workers to support daily operations and event execution.
- Maintain and manage complex calendars, ensuring clear communication and coordination across multiple concurrent projects and stakeholders.
- Develop, implement, and maintain data management systems to ensure accurate tracking of student placements, effective communication, and compliance requirements.
- Serve as a central point of coordination between internal departments, clinical partners, and external stakeholders to facilitate collaboration and student placement processes.
- Monitor and track administrative costs and expenses, process reimbursements, and support budget oversight activities.
- Support compliance management systems and student placement data processes, while contributing to process improvement, strategic initiatives, and continuous quality enhancement within the division.
- Demonstrate strong written and verbal communication skills by serving as a primary point of contact for student and faculty inquiries, providing timely, accurate, and professional responses related to clinical placements, compliance, and program operations.
Education and/or Experience
Bachelor’s degree from an accredited four-year college or university preferred; or one to two years of related experience and/or training; or an equivalent combination of education and experience that demonstrates the required knowledge, skills, and abilities.
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