"Administrative Assistant for Office of Ethics and Compliance"

Job Details

As a team member of the Office of Equity and Compliance, the Administrative Assistant I will provide general office support by answering the OEC phone lines, handling walk-in and appointment traffic, and general office maintenance tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Greet guests, answer phone calls and redirect them when necessary
• Copying and scanning documents
• Document delivery, pick up and organization
• Manage/distribute incoming mail and deliveries
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Monitor/manage breakroom supplies. Ensure orderliness of breakroom
• Manage conference room schedule
• Assist with scheduling meetings and events
• Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress
• Complete forms in accordance with company procedures
• Will handle details of a highly confidential and critical nature
• Perform miscellaneous job-related duties as assigned

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• High school diploma; at least 1+years prior office experience in professional office environment

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

• Possess excellent judgment, and able to support cross-functional coordination in a fast-paced environment
• Always expected to maintain confidentiality and discretion
• Display professionalism, maturity, and tact
• Exemplifies positive energy and enthusiasm with a "can do" attitude, and works independently
• Professional and polished verbal and written communication skills
• Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization
• Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines
• Strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook
• Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

Physical and Sensory Abilities

• Occasionally required to travel around campus
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard
• Regularly required to hear and speak to effectively communicate orally
• Occasionally required to stand, walk, and climb stairs to move about the building
• Handle materials, reach overhead, kneel or stoop to conduct business
• Regularly lift 10 or fewer pounds

WORKING CONDITIONS

Work Environment

• The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate to loud

Driving Requirements

• May have driving requirements for this position. Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2025-11-03

Time Type

Full time

Location

Lynchburg - In Office