Administrative Assistant for PN

Position Description Summary/Purpose :

This position is responsible for the management and oversight of the admission process to the PN program which encompasses the management of all of the associated paperwork for new and existing students, including the management of health information through an outside vendor. The position also includes the responsibility of maintaining faculty files.

Essential Job Functions/Primary Responsibilities :

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Creates new applicant folders
• Retrieve any additional transcripts of TEAS scores for applicant files
• Scores new applicant files
• Determines the students to be accepted by selecting the top scores
• Creates an acceptance list
• Distributes acceptance and declination information to applicants
• Disseminates the acceptance lists to appropriate departments/individuals within the university
• Creates and maintains faculty files as needed
• Files all evaluations and relevant paperwork in student and faculty files
• Maintains confidentiality of student data as protected by FERPA
• Communicates with students and other employees effectively
• Maintains adequate office supplies
• Compiles minutes of all faculty meetings
• Generates all purchase orders
• Answers calls from students, vendors, etc.
• Schedules appointments for Program Director
• Supports the Program Director and other faculty as requested
• Interacts with other University personnel as needed, especially Health Science advisors and other faculty. Also interacts by phone or email with vendors such as ATI and CastleBranch
• Conducts all work in a safe manner and all work safety practices are followed
• Supports PN students and faculty at the East Hartford and University of Bridgeport (UB) campuses and may be required to travel to Bridgeport as needed with notice.

Other Functions:

• Performs similar or related work as required, directed or as situation permits
• Continues professional development and training; keeps current with trends
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill :

• Demonstrated commitment to promote diversity, equity, and inclusion, and work in an environment in which all members of the University community are treated with respect and dignity
• Computer- Word and Excel skills
• Organizational skills
• Self-motivated; ability to function independently
• Effective communication skills
• Customer Service skills
• Time management skills
• Adaptiveness: ability to implement changes without workflow disruption

Qualifications

Minimum Required Qualifications :

Education, Training and Experience:

• High School graduate
• Customer service skills and related work experience is preferred.

Physical and Mental Requirements :

Work Environment None Under 1/3 1/3 to 2/3 Over 2/3
Outdoor Weather Conditions X
Work with fumes or airborne particles X
Work near moving mechanical parts X
Risk of electrical shock X
Vibration X

Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3
Standing X
Walking X
Sitting X
Talking & Hearing X
Using hands/fingers to handle/feel X
Climbing or balancing X
Bending, pulling, pushing X
Driving X

Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds X
Up to 25 pounds X
Up to 50 pounds X
Up to 75 pounds X
Up to 100 pounds X
Over 100 pounds X

Vision requirements:

_X_ Close vision (i.e. clear vision at 20 inches or less)

___ Distance vision (i.e. clear vision at 20 feet or more)

___ Color vision (i.e. ability to identify and distinguish colors)

___ Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

___ Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

Full-Time Employee Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• 401k employer match
• Employee & dependent life insurance
• Great tuition benefits for employee, spouse & dependents
• PTO program
• Flexible work schedules / work from home opportunities

(This job description does not constitute an employment agreement between Goodwin University and employee. It is used as a guide for personnel actions and is subject to change by the university as the needs of the university and requirements of the job change.)