"Administrative Assistant"

Overview of Administrative Assistant

Purdue Northwest's TRIO Educational Talent Search Program (ETS) is seeking an Administrative Assistant to join their team. The TRIO ETS Administrative Assistant provides essential administrative, clerical, organizational and operational support to ensure the effective implementation of the program’s services and compliance with U.S. Department of Education TRIO regulations. This position supports the TRIO ETS team through student record management, financial documentation, communication coordination, and logistical support for program events, workshops, and travel. The Administrative Assistant position is a critical part of the professional learning community that is expected to provide and perform a variety of administrative tasks.

Pay:

• $15.00 - $18.00

Schedule:

• Monday - Friday, 8:00 am - 4:30 pm

Duties and Responsibilities of Administrative Assistant

• Maintaining program calendars, scheduling meetings and events
• Arranging travel
• Handling program inquiries
• On-boarding prospective students into the database
• Organizing file folders of program participants
• Reconciling program expenses
• Ordering materials for the program
• Creating mailing lists
• Provide visitors, parents, faculty, students, and staff with exceptional customer service, hospitality, and proactive problem solving measures
• Developing and maintaining an office environment that is conducive to professionalism
• Creating a productive climate and environment for students and staff on campus

Benefits of Administrative Assistant

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account – Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave
• Tuition remission for you, your spouse and dependent children at any Purdue campus
• For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Administrative Assistant

• Requires a high school diploma/GED

Experience of Administrative Assistant

• One year previous administrative assistant experience in an office setting.

Core Competencies of Administrative Assistant

• Strong organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Microsoft Office Suite (Word, Excel, PowerPoint), Canva, database systems, and digital filing systems.
• Familiarity with TRIO or similar college access programs preferred.
• Sensitivity to the needs of low-income, first-generation student populations.
• Demonstrated ability to handle confidential and sensitive documents
• Ability to work independently, display strong decision-making, good judgment, excellent organization skills, and ability to multi-task, prioritize requests, and meet deadlines in a fast paced environment
• Demonstrated knowledge of maintaining an information database and complex records
• Ability to comply with university, financial, and program policies and procedures
• Excellent verbal and written communication skills, and ability to work with a diverse group of people
• Proficiency in Microsoft Office, Outlook, Excel, Google Docs, Social media outlets and Internet use
• Must have the ability to supervise student workers
• Must have ability to work with a diverse population

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an equal opportunity/equal access university.

FLSA Status Non-Exempt