Administrative Assistant I

The University of Maryland, Baltimore's Veterinary Resources has an opening for an Administrative Assistant I to join its Business Office team. Reporting directly to the Business Operations Administrator, the incumbent will be mainly responsible for animal and supply ordering. The incumbent will be a procurement card holder and will initiate purchase order requisitions.

Benefits Information
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous paid leave package that starts with 14 days of vacation accrued per year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

• Orders animals, supplies, and equipment. Oversees equipment maintenance. May assist with department budget, updating department accounts, and creating routine reports.
• Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, internet research, and communication with internal and external contacts.
• Composes responses to routine inquiries in accordance with general instructions.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed.
• Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• Makes travel arrangements following general instructions and campus procedures. Performs necessary follow-up for expense reports and reimbursements.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Qualifications:

Education: High School Diploma or GED.
Experience: Two (2) years of experience providing administrative support.
Preferred Experience: Familiarity with laboratory research animal purchasing, common rodent strains, and Cayuse Vivarium Operations preferred.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Knowledge, Skills, and Abilities
General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).

Hiring Range: $45,375 - $47,805, commensurate with education and experience.