Administrative Assistant I

Job Details

Job no: 529943

Work type: Staff Full Time

Categories: Other Staff Positions, Administrative & Office Support

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

Provides clerical and administrative support to the Director of Law Enrollment and is the primary point of student contact for the Law Enrollment Center.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:

• Maintains student files and updates information.
• Screens telephone calls and visitors to the Law Enrollment Center; answers student questions about enrollment and academic matters.
• Provides administrative assistance for all functions of the Law Enrollment Center.
• Collects information from students relating to all aspects of student enrollment; implements and updates student enrollment; provides procedural assistance to students, faculty, and staff regarding registration, records maintenance, and other inquiries.
• Collects and reviews registrations for the Director of Law Enrollment's final approval; enters information into the system.
• Collects student attendance rosters from faculty and maintains a record of attendance rosters.
• Administers special accommodations and makeup exam scheduling; acts as liaison with Office of Student Accessibility Services regarding student accommodations.
• Collects exam scheduling information from faculty; acts as liaison with faculty on exam scheduling and administration.
• Issues transcripts.
• Uses the law school's exam platform (currently ExamSoft) to deliver exam answers to faculty and distribute score reports to students as requested by faculty; acts as liaison with CITS regarding ExamSoft courses and rosters and exam schedules.
• Administers publication of class and exam schedules and the storage and review of exams by students.
• Prints and distributes grades; supports Director of Law Enrollment with grading policy compliance, enrollment verification, graduation requirement tracking, and degree verification processes.
• Delivers correspondence to students (such as registration information, exam procedures, letters of good standing, academic status letters, and dismissal letters).
• Assists with Academic Standards Committee meetings and rulings.
• Performs data entry functions.
• Maintains supply of print and digital forms needed by students, faculty, and staff.
• Acts as school receptionist by handling the counter in the Law Enrollment Center, including incoming phone calls to the school; provides support to Dean's and Associate Dean's office as needed; processes inbound and outbound mail; orders office supplies.
• Performs various office functions such as scanning, photocopying, faxing, and shredding.
• Cross-trains with other administrative assistants in the Law Enrollment Center to support admissions, financial aid, and bursar activities.
• Performs other job-related duties and responsibilities as assigned.